Medical Education Assistant

6 months ago


Worcester, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

Provision of full administrative support for Medical Education, and in particular to the various Tutors and to the Director of Medical Education. Provide administration support to Chief Registrar, Medical Education Manager and Deputy Medical Education Manager. Assist in the administration of local training programmes for junior doctors, to include Induction of new Doctors in Training joining the Trust. Assist in the administration of teaching sessions in particular for GPVTS trainees.

Holding bleeps if required for protected teaching sessions, providing registers, maintaining attendance records and summarising evaluations. Assist with keeping e-Portfolios up to date for trainees, entering and editing information as required, with particular reference to Fourteen Fish used by GPVTS Trainees. Keep Departmental financial records up to date using Excel spreadsheets in accordance with departmental procedures. Raise invoices for Room Hire, Annual Fees and Rent for the Charles Hastings Education Building.

Organise and co-ordinate GP study days and other training programmes as required. Servicing meetings as appropriate including production of course documentation, liaising, booking and invoicing external trusted Drug Companies to provide stands, packs, badges and handouts as required, registers, certificates, etc. and acting as a reference point for queries. Act as the first point of contact for Trust appointed Physician Associates, to include arranging car parking permits and ID badges for new starters, arranging access to the HORUS e-Portfolio and making updates when required.

Providing an effective, efficient and courteous reception to users of both Education Centres in person and over the telephone. Meet speakers on arrival, welcome and sort out audio-visual requirements etc. Assisting in the practical administration of meetings, and functions held in the Centre, including altering the layout of rooms by movement of furniture, visual aid equipment and materials and in liaison with caterers. Maintenance of up to date e mail contact lists relevant to role.

Dealing with telephone enquiries to Medical Education and exercising own judgement in deciding the importance and prioritising these enquiries. Process stationery orders and non-stock requests on the Trust iProcurement system when required for the Medical Education Office at Worcester. The appointed post holder will be expected to be an active team member, aware of when other team members are pressured and need assistance. There will be an expectation that the postholder will assist others at busy times when the workload in the department requires this.



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