Administrative Assistant with Finance

7 months ago

Croydon, United Kingdom Harris Federation Full time

**Summary**
We are looking for an Admin Assistant with finance responsibilities at Harris Primary Academy Kenley. You will assist in the management of the reception area as well as providing administrative support to contribute to the smooth running of the academy.
**About Us**
Our aim is to provide a happy, safe and focused Academy environment that engages children fully in their learning. We plan and tailor the curriculum to our pupils so that each is taught in the way that suits them best.

We encourage all children to follow their natural gifts and talents and nurture these in every way we can both in classes and through extracurricular activities and trips. Our pupils are sensible, eager to learn and enjoy coming to the Academy each day.
**Main Areas of Responsibility**
Your responsibilities will include:

- Presenting the professional and welcoming face of the Academy to all visitors, staff and students, including telephone callers
- Ensuring all visitors are signed in to the academy in accordance with safeguarding procedures
- Responding to queries from parents/carers and the general public with exemplary professionalism, ensuring that any messages or complaints are immediately dealt with, forwarded to the appropriate member of staff or escalated as required
- Ensuring the overall appearance of the reception area is tidy, professional and presentable at all times
- General administrative duties such as typing, photocopying, filing, collation and distribution of post
- Contributing to the maintenance of academy information databases and filing systems relating to pupils, ensuring confidentiality is observed at all times and records are accurate and up to date
- Assisting academy staff in all aspects of academy life, including contacting parents and pupils where necessary
- Providing general support as required, including preparation of documentation, and administrative duties relating to specific areas such as academy calendar maintenance, extra-curricular activities, school trips, school meal arrangements
- Ensuring that petty cash is accurate with requisition forms and receipts filed accurately
- Ensure that credit card statements are accurate with requisition forms and receipts filed accurately
- Using our finance system to place orders and reconcile good receipts
- Ensuring that suppliers are paid in a timely manner
- Ensuring that wraparound registers are up-to-date and accurate, with charges placed on ParentPay in a timely manner
- Assisting the Office Manager with debt collection for wraparound

**Qualifications & Experience**
We would like to hear from you if you have:

- Qualifications to GCSE level or equivalent
- Competency in the use of Microsoft Office packages
- Proficiency in the use of computers and databases
- Previous experience in an administrative or front office/reception role
- Demonstrable customer service experience
- Good level of interpersonal and communication skills, with a good standard of written and spoken English
- Excellent organisational and time management skills
- Commitment to delivering excellent level of professional customer service
- Ability to remain calm and deal with challenging callers or visitors in an appropriate manner
- High level of attention to detail and accuracy of work

For a full job description and person specification, please download the Job Pack.
**Next Steps**

**Professional Development & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, 26 days' annual leave (plus bank holidays) for staff who work across the full year, and many other benefits. Learn more about our benefits on our website.
**Safeguarding Notice**
**Equal Opportunities**

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Job Reference: HF04738-HPAK

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