Logistics/accounts Admin

**Job Title**:Logistics/Accounts Admin

**Reports to**: Operations Manager

**Benefits**: Competitive Salary, Career Development Opportunities, Holidays, Pension, On-Site Parking

**Contract**: Permanent

**_
Centum_** is an Irish Mechanical, Electrical & Civil Engineering company. Based in Toomebridge, Northern Ireland we have been operating since 2015. Today we employ 350+ employees across Europe and are fast building a reputation for providing cost effective solutions for our clients delivering construction projects to the highest standards.

**Purpose**:We are looking for a competent Travel Logistics Coordinator to facilitate and oversee the travel, accommodation, and logistics requirements for our Operatives on placement throughout Europe.

**Key Requirements**: Practiced ability to communicate and negotiate effectively. You will be well-versed in supply management principles and practices. The ideal person will have great record-keeping abilities and a customer orientated approach.

**Main Duties**
- Make plans for and execute mobilisation of New Recruits to Projects in Europe.
- Make provisions for accommodation and transport, booking of Flights etc.
- Communicate and instruct Operatives on T&C’s of accommodation, and general conduct.
- Negotiate with Accommodation and Transport Providers. Agree T&C’s in line with company policy.
- Daily Monitor of Employee Attendance, and Substantiation towards accommodation.
- Monitor, substantiate and control costs for all engaged Logistics Suppliers.
- Continuous review of Suppliers and control of Company Budget for same.
- Periodic Travel to visit Suppliers directly and maintain and develop relationships.
- Any other duties as requested or required by the Managing Director.
- Manage the maintenance, preparation and routing of purchase orders
- Maintain tracking spreadsheets to ensure accurate substantiation
- Accommodating rotation and expenses requests for operatives ensuring this is inline with company procedures.
- Manage fleet services and operations
- Tracking miscellaneous transport reports
- Prepare a monthly marketing budget sheet and present to the Accounts Department Sourcing new accommodation and scoping contracts

**_Any other duties as requested or required by the Managing Director._**

**Essential Skills/criteria**
- Experience in customer services
- Ability to work with little supervision and track multiple processes
- Computer-savvy with a working knowledge of logistics/HR software
- Outstanding organizational and coordination abilities
- Proven experience as logistics coordinator
- Experience in reporting and streamlining processes
- Working to deadlines
**Desirable**
- Accounts experience
- Knowledge of laws, regulations, and ISO requirements
- BSc/BA in business administration, supply chain management or relevant field
**Key Competencies**
- Attention to detail and commercial minded.
- Ability to work on own initiative and as part of a team
- Excellent communication skills including verbal and written skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning
- Attention to detail
- Reliability
- Flexibility
**Main Relationships**:

- European Operations Manager
- HR Business Partner
- Site Supervisors

**_
This job description is not intended to be exhaustive and flexibility in your approach to your role is essential. We reserve the right to amend or change this job description from time to time to suit the changing needs of the role and the business and you agree to accept any such changes._