Travel Logistics Coordinator

5 months ago

Toome, United Kingdom Bell Recruitment Full time

Travel Logistics Coordinator

Reports to: Operations Manager

Benefits: Competitive Salary, Career Development Opportunities, Holidays, Pension, On-Site Parking

Salary - £25,000

Contract: Permanent

Our client is an Irish Mechanical, Electrical & Civil Engineering company. Based in Toomebridge, Northern Ireland we have been operating since 2015. Today we employ 350+ employees across Europe and are fast building a reputation for providing cost effective solutions for our clients delivering construction projects to the highest standards. Purpose: We are looking for a competent Travel Logistics Coordinator to facilitate and oversee the travel, accommodation, and logistics requirements for our Operatives on placement throughout Europe. Key Requirements: Practiced ability to communicate and negotiate effectively. You will be well-versed in supply management principles and practices. The ideal person will have great record-keeping abilities and a customer orientated approach.

Main Duties
- Make plans for and execute mobilisation of New Recruits to Projects in Europe.
- Make provisions for accommodation and transport, booking of Flights etc.
- Communicate and instruct Operatives on T&C’s of accommodation, and general

conduct.
- Negotiate with Accommodation and Transport Providers. Agree T&C’s in line with

company policy.
- Daily Monitor of Employee Attendance, and Substantiation towards accommodation.
- Monitor, substantiate and control costs for all engaged Logistics Suppliers.
- Continuous review of Suppliers and control of Company Budget for same.
- Periodic Travel to visit Suppliers directly and maintain and develop relationships.
- Any other duties as requested or required by the Managing Director.
- Manage the maintenance, preparation and routing of purchase orders
- Maintain tracking spreadsheets to ensure accurate substantiation
- Accommodating rotation and expenses requests for operatives ensuring this is inline with company procedures. - Manage fleet services and operations
- Tracking miscellaneous transport reports
- Prepare a monthly marketing budget sheet and present to the Accounts Department Sourcing new accommodation and scoping contracts Any other duties as requested or required by the Managing Director.

Essential Skills/criteria
- Experience in customer services
- Ability to work with little supervision and track multiple processes
- Computer-savvy with a working knowledge of logistics/HR software
- Outstanding organizational and coordination abilities
- Excellent communication and interpersonal skills
- Experience in reporting and streamlining processes
- Working to deadlines

Desirable
- Proven experience as logistics coordinator
- Knowledge of laws, regulations, and ISO requirements
- BSc/BA in business administration, supply chain management or relevant field

Key Competencies
- Attention to detail and commercial minded.
- Ability to work on own initiative and as part of a team
- Excellent communication skills including verbal and written skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning
- Attention to detail
- Reliability
- Flexibility

Main Relationships:

- European Operations Manager
- HR Business Partner
- Site Supervisors

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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