Vte Administrative Assistant

2 weeks ago


Chester, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full time

**Working Part time**: 36 hours per week

An opportunity has arisen in the Planned Care Department for a 36 hour Administrative Assistant. The post is based within the Vascular Department in the Planned Care Division.

The successful post holder will be expected to provide administrative and clerical support to the VTE specialist nurses in the Vascular Department within the Planned Care Division. The post-holder will work closely with a team of secretaries, nurses and consultants and will be required to undertake a range of duties as appropriate. The post-holder is responsible for collating, assessing and validating information relating to the VTE (venous thromboembolism) speciality as well as will provide an efficient and confidential clerical service including data entry, audio typing, telephone queries and filing.

Knowledge of medical terminology and experience in the use of Cerner would be a distinct advantage, but full training will be provided.

Administrative Responsibilities

Provide administrative and clerical support to the Vascular team

Responsible for maintaining efficient data management systems

To ensure the accuracy of data on the hospital computer system and To ensure all VTE information is inputted accurately onto the relevant database.

To identify relevant patients for VTE by checking documentation relating to the patients.

To attend relevant adhoc meetings, including bi-annual thrombosis committee and RCA panel, to document minutes and complete outcome and follow up forms from clinician.

To ensure month end VTE reports are validated and the system updated to reflect any changes. Feedback the updated data to the appropriate teams by the requested deadline.

Collate data for external audits (GIRFT AND FOI requests)

To chase tests and investigations for patients as per nurse instruction

To cover general office duties as and when required.

To attend RCA meeting and action outcomes accordingly if required.

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:
**The Countess of Chester Hospital**: providing 438 general and acute beds

**Ellesmere Port Hospital**: providing 56 beds as a rehabilitation, intermediate and outpatient facility

**Tarporley War Memorial Hospital**: a base for community services which serve the local rural population.

The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.

See Job Description for further details.

Recruitment selection processes are based on competence (see Person specification) and values.

You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.



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