Group Administrator

2 weeks ago


Wokingham, United Kingdom ABEC Ltd Full time

**Duties and responsibilities in this position are**:
**HR**

1. Co-ordinating training requirements with line managers and organizing and booking training courses.

2. Keeping training matrix updated.

3. Maintaining staff records including training certificates, staff profiles.

4. Creating and maintaining Competency Matrix’s.

5. Supporting line managers with the creation of staff personal development plans.

6. Supporting the HR Manager with general ad hoc tasks and responsibilities.

**Health, Safety, Environmental and Quality (HSEQ)**

7. The administration and coordination of our ISO9001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.

8. The administration and coordination of our ISO14001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.

9. The administration and coordination of our ISO27001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.

10. The administration and coordination of our ISO45001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.

11. Managing and updating Companywide manuals and documentation.

12. Manage and Co-ordinate our Carbon Neutral responsibilities.

13. Co-ordinating and supporting Company Audits in relation to ISO accreditations and Investors in People and others.

14. Co-ordinate with our external Health and Safety Consultants to ensure we are going about our business in the correct manner and keeping our workforce, clients and the public safe.

**IT and Software and consumables**

15. Manage software issues (Therefore, Job Logic etc)

16. Manage the issue and return of IT / Telecoms equipment for all staff.

17. Manage the issue of uniforms

**Fleet & Travel**

18. Administer all aspects of the Fleet policy within the company, ensuring that cars are properly requested, invoices are accurate, and vehicles maintained to a high standard.

19. Administer Insurance claims

20. Booking flights and hotels for some staff

**Office Managment**

21. Looking after Maintenance companies

22. Managing supplies

23. Co-ordinating energy costs and billing

24. Co-ordinating rental costs

**General Admin**

25. Ordering Stationary

26. Managing Stock

**Knowledge, skills and abilities needed for this position**:
1. Bachelor’s Degree (a 1st or a 2:1) or equivalent

2. Highly motivated and organized.

3. Able to work as part of a team or alone.

4. Display assertive behaviors to drive things to close or completion.

5. Excellent written & verbal communication skills.

6. Strong organizational skills and able to multitask.

7. Ability to work under strict deadlines

8. Excellent IT Skills.

**Experience which is needed for this position**:
1. Experience as a Personal Assistant, Executive Assistant or Administrator.

2. Experience in working in a fast paced environment

**Salary**: £29,000.00-£39,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Wokingham: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Wokingham

Reference ID: groupadminMay23



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