Document Controller
3 weeks ago
This role is working with a very large company on Hinkley Point with long term prospects and excellent career opportunities.This is great opportunity to be part of a dynamic organisation that is challenging the industry and making history on the largest project in Europe. **Purpose of the role**: The Document Controller is responsible to perform document control functions and support the Quality Manager to implement the document control system. **Key responsibilities**:
- Perform registration, dispatch, filing and archiving of formal documents in Company & Client's EDMS?
- Follow-up and expediting the construction execution documents, quality records, client's returned comments.
- Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project,
- Quality checking documents for compliance (format, completion, signatures..), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issuance into the Clients EDMS?
- Perform registration, track review & approvals within the Company, issue and track in Client's system project deviations (Request for Information, Field Change Requests, Non-conformances, observations). Assist in controlling & following deviations until closure and capturing in the handover reports.
- Coordinating with company's Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance
- Tracking completion of handover files
- Train, Suppliers and Client's staff on document control requirements, processes and use of Company's EDMS tools.?
- Ensure system improvements established are properly implemented;
- Be Document Control's point of contact for the Company's teams and Suppliers
- Liaise with the Client's Document Control staff on minor day to day document control issues.
- Inform the Quality Manager of issues, adjustments and improvements required in the supporting means such as templates, registers and EDMS tools, which require administrator rights.
- Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated meta-data is correctly allocated and captured.
- Implement and monitor EDMS work-flows to ensure always the correct version at the point of use;
- Control obsolete documents (superseded and cancelled);
- Provide weekly, monthly, progress reports and other reports as required. **Key Skills & Competencies**Required:
- Have attention to detail and appreciate the importance of accurate record keeping and conforming with project procedures
- Take ownership of your work and work effectively with mínimal supervision
- Be able to multitask in this environment
- Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level
- Ensure that teams receive the necessary assistance and appropriate processes are being followed
- Be a good listener and work well with others
- Be familiar with tablets and mobile technology
- Be able to quickly learn new software, and show others how to use it
- Be proficient in Microsoft Excel **Desirable (but not essential)**
- Previous experience in information management / document control
- Previous experience on a major project
- Existing knowledge of a digital records system or document control system
- Problem solving and logic-based troubleshooting skills
- Demonstrated ability to work successfully with a diverse group of customers LTQR's (lift time quality records)
- A-site Software would be desirable
Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
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Document Controller
3 weeks ago
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3 weeks ago
Bridgwater, Somerset, United Kingdom Balfour Beatty plc Full timeJoin our Balfour Beatty Kilpatrick team as a Document Controller on our Hinkley Point C Project and you'll be a big part of fascinating, complex, varied and meaningful work. Hinkley Point C is the first new nuclear power station to be built in the UK in over 20 years !! Based in Somerset it will provide low-carbon electricity for around 6 million...
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