Contracts Administrator

1 week ago

Ipswich, United Kingdom OCS Full time

**Job Title: Contracts Administrator**

**Location: Site Based**
**Site Address: OCS Group Ltd**
**Postcode: M16 9SD**

**Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 09:00 - 17:00 - 41 hours per week**

**Business Overview**

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

**Role Overview**

We are currently recruiting for a Contracts Administrator to join our passionate and driven team based at our site.

Create and maintain contracts to ensure that all master data is accurate, so work is billed correctly.

Manage WBS creation and maintenance, liaising with relevant business stakeholders.

Manage materials and pricing within all core systems.

Manage and maintain customer PO on contracts.

Consistent contract management - including creation, change, termination and billing.

Creation of sales order including credit and cancellation approval.

Support and manage project work with the CDC and Billing function.

Manage billing disputes and ensure a speedy resolution to result in payment.

Proactively build excellent relationships within the business to strengthen awareness and improve knowledge transfer to ensure accurate data provision.

Continuous improvement of all business processes to drive system development.

**Benefits**
- Informal hybrid/flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Wide range of retail discounts
- Regular social and charity events are held in our offices
- Get involved in charity events in the local community

**Wellbeing**
- Discounted gym membership
- Eye test £25 voucher and up to £100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to “CHROMA”, our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders

**Career development and recognition**
- Immediate access to “Opportunity” our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Atalian Servest Superstar Awards
- Long service awards

**Key Responsibilities**:

- Produce and send enquiries to subcontractors inviting them to tender and engagement with the supply chain
- Receive, analyse and produce quotations, liaising with the Commercial contracts Lead and Ops managers regarding price, proven history, availability etc. key attribute
- Notify in writing both successful and unsuccessful subcontractors in a timely manner
- Produce and process formal subcontract documents and certify interim and final payments and final subcontract accounts
- Produce a bill of quantity/activity schedule for payment purposes
- Produce cash flow forecasts for internal and client purposes
- Produce relevant monthly reports for the Commercial Manager e.g. cost and value
- comparisons, turnover forecasts etc. ensuring information is complete and accurate
- Contribute to and attend financial progress meetings with the client, contractors and subcontractors as required

**About You**:

- _**Applicants must have the right to work in the UK**_
- Ability to use a range of IT packages including Microsoft Office and bespoke packages
- Exceptional relationship-building skills
- Self-motivated and proactive
- Commercial awareness, understanding of the construction process and use of NEC contracts
- Excellent communication skills, both oral & written
- Positive attitude at all times and the ability to integrate and play an active part in the
- Construction Team
- Good organisational skills and the ability to prioritise to meet deadlines
- Keen to pursue personal development needs and maintain up-to-date knowledge
- Degree-qualified or equivalent, but with appropriate experience and knowledge
- Wide experience in the construction industry with a reasonable degree in the security industry
- CSCS card
- Previous master data maintenance experience (Essential)
- Contract management experience using mainstream ERP systems (SAP, Timegate) (Essential)
- MS Excel Skills (Essential)
- Call handling and the confidence to verbally communicate with external and internal customers (Essential)
- Administrating in a customer-focused environment (Desirable)

**Benefits**:

- Company events
- Company pension
- Free parking
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

  • Contract Administrator

    7 days ago

    Ipswich, Suffolk, United Kingdom BTS Group Full time

    bts Group Ltd are looking to expand their administration team to support their UKPN contract.The role is office based, from the company head office in Needham Market for 3 days (22.5 hours) per week.Responsibilities include: Taking phone calls and resolving any customer issues arising with professionalism. Assist with quotation for Reactive work stream,...

  • Contracts Administrator

    2 weeks ago

    Ipswich, United Kingdom OCS Group Full time

    **About The Role**: **Job Title: Contracts Administrator** **Location: Site Based** **Site Address: OCS Group Ltd** **Postcode: M16 9SD** **Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 09:00 - 17:00 - 41 hours per week** **Business Overview** Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland....

  • Contract Support Administrator

    4 weeks ago

    Ipswich, United Kingdom Inviron Full time

    There’s a permanent opportunity for you here as a Contract Support Administrator working with our friendly team from our Ipswich Office. **The Role** - Carrying out all administration to support the effective running of our client contract - Carrying out invoicing processes in line with contractual payment terms - Ensuring electronic and paper records,...

  • Contract Support Administrator

    6 days ago

    Ipswich, Suffolk, United Kingdom Inviron Full time

    There's a permanent opportunity for you here as a Contract Support Administrator working with our friendly team from our Ipswich Office.The Role Carrying out all administration to support the effective running of our client contract Carrying out invoicing processes in line with contractual payment terms Ensuring electronic and paper records, including...

  • Assistant Stores

    2 months ago

    Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    An opportunity has arisen for a 12-month fixed term/secondment contract with a possibility of leading to a permanent role at ESNEFT. The post holder will assist in the provision of a highly effective and efficient goods receiving service to the Trust, to ensure correct receipt of goods and services into the Trust. Follow all Health and Safety requirements,...

  • Administrator

    4 weeks ago

    Ipswich, United Kingdom Adcock Refrigeration Full time

    **Location**: Ipswich **Contract Type**: Full Time, Permanent We are looking for a talented, super-organized Administrator to join our busy team in Ipswich. If you are on the lookout for your next opportunity, with an employer that cares deeply for its employees and has a history of long-serving employees, then this may be your chance. Adcock Refrigeration...

  • Administrator

    6 hours ago

    Ipswich, United Kingdom Fairmead Managed Services LTD Full time

    Fairmead are seeking a skilled Administrator on behalf of our client based in Ipswich providing efficient administrative support. Responsibilities: - Computerise data entry tasks accurately and efficiently - Perform various administrative duties to support daily operations - Type, file, and assist as required - Manage general office tasks to ensure...

  • Administrator

    4 weeks ago

    Ipswich, United Kingdom Fusion People Ltd Full time

    **Role: Administrator** **Location: Wattisham, near Ipswich** **Salary: £11.50ph (£23,920pa)** **Hours: 40 per week Monday - Friday 8am-4:30pm** **Duties**: - Support the existing Administration delivery team in providing a professional and efficient contract administration service, ensuring service/maintenance schedules are delivered within budget,...

  • Administrator

    6 days ago

    Ipswich, Suffolk, United Kingdom Fusion People Ltd Full time

    Role: AdministratorLocation: Wattisham, near IpswichSalary: £11ph (£22,880pa)Hours: 40 per week Monday - Friday 8am-4:30pmDuties: Support the existing Administration delivery team in providing a professional and efficient contract administration service, ensuring service/maintenance schedules are delivered within budget, strict compliance timelines/Key...

  • Administrator

    3 weeks ago

    Ipswich, United Kingdom Adecco Full time

    We are currently recruiting for a fantastic client based in Needham Market who are looking to add an experienced Administrator to their team. You would be working for an engineering company providing modern installations to heating systems, bathrooms, and kitchens. The client is looking for either an Experienced Office Administrator with a willing-to-learn...

  • Administrator

    4 weeks ago

    Ipswich, United Kingdom Adecco Full time

    We are currently recruiting for a fantastic client based in Needham Market who are looking to add an experienced Administrator to their team. You would be working for an engineering company providing modern installations to heating systems, bathrooms, and kitchens. The client is looking for either an Experienced Office Administrator with a willing-to-learn...

  • Administrator

    2 weeks ago

    Ipswich, United Kingdom Adecco UK Full time

    We are currently recruiting for a fantastic client based in Needham Market who are looking to add an experienced Administrator to their team. You would be working for an engineering company providing modern installations to heating systems, bathrooms, and kitchens. The client is looking for either an Experienced Office Administrator with a willing-to-learn...

  • Administrator

    3 weeks ago

    Ipswich, United Kingdom Just Recruitment Group Full time

    _Just Temps Ipswich are looking for_**Administrator !** Exciting opportunity to join a fantastic, corporate company on a **3 month temporary** contract, based in Ipswich. Working Monday to Friday, **9am - 5pm,** no weekends. Up to **£14.00 **per hour! Must have proficient excel and exemplary administration skills, working within the accounts...

  • Administrator (Projects) (Contract)

    4 weeks ago

    Ipswich, Suffolk, United Kingdom Rubicon Consulting Full time

    Rubicon Consulting is currently recruiting for a Site Document Admin on a 12-month contract based in Central Norfolk. This position is INSIDE IR35 Responsibilities and Accountabilities: * Administrates and maintains the documentation at site using the Site Drawing Index (SDI) * Records, check out and stamps Construction * Drawings for the Site team ...

  • Administrator (Projects) (Contract)

    3 weeks ago

    Ipswich, Suffolk, United Kingdom Rubicon Consulting Full time

    Rubicon Consulting is currently recruiting for a Site Document Admin on a 12-month contract based in Central Norfolk. This position is INSIDE IR35 Responsibilities and Accountabilities: * Administrates and maintains the documentation at site using the Site Drawing Index (SDI) * Records, check out and stamps Construction * Drawings for the Site team ...

  • Administrator (Projects) (Contract)

    4 weeks ago

    Ipswich, Suffolk, United Kingdom Rubicon Consulting Full time

    Rubicon Consulting is currently recruiting for a Site Document Admin on a 12-month contract based in Central Norfolk. This position is INSIDE IR35 Responsibilities and Accountabilities: * Administrates and maintains the documentation at site using the Site Drawing Index (SDI) * Records, check out and stamps Construction * Drawings for the Site team ...

  • Administrator

    2 weeks ago

    Ipswich, United Kingdom Tandem Personnel Ltd Full time

    Administrator required for 9-month temporary contract at long established Ipswich based recruitment agency. Working as part of a small, friendly team, this varied role will involve general admin support, reception duties, handling incoming calls and assisting in the day-to-day operation of a busy recruitment agency. Applicants should be organized and...

  • Administrator

    3 weeks ago

    Ipswich, United Kingdom Just Recruitment Group Ltd Full time

    Just Temps Ipswich are looking for Administrator ! Exciting opportunity to join a fantastic, corporate company on a 3 month temporary contract, based in Ipswich. Working Monday to Friday, 9am - 5pm, no weekends. Up to £14.00 per hour! Must have proficient excel and exemplary administration skills, working within the accounts team. Register today or call !

  • Administrator

    3 weeks ago

    Ipswich, United Kingdom Just Recruitment Group Ltd Full time

    Just Temps Ipswich are looking for Administrator ! Exciting opportunity to join a fantastic, corporate company on a 3 month temporary contract, based in Ipswich. Working Monday to Friday, 9am - 5pm, no weekends. Up to £14.00 per hour! Must have proficient excel and exemplary administration skills, working within the accounts team. Register today or call !

  • Administrator

    3 weeks ago

    Ipswich, United Kingdom Adecco Full time

    Job Advert: Administrator (Temporary Contract) Are you an organised and detail-oriented individual? Do you thrive in a fast-paced and dynamic environment? We have an exciting opportunity for an Administrator to join a thriving team in Ipswich. Responsibilities: Provide HR administrative support, ensuring accurate and timely processing of employee...