Personal Assistant

2 weeks ago


Manchester, United Kingdom CBRE Full time

Posted- 05-Apr-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Manchester - England - United Kingdom of Great Britain and Northern Ireland**Role Purpose**

To provide highly efficient team assistant support to a team within our Building Consultancy department. This role will be working with a team of fee earners, ranging in seniority, within the Building Consultancy team. You will also be providing wider support for the Building Consultancy team, based in Manchester.

**Key Responsibilities**

‒ Responsible for all monthly billing for the team as well as creating invoices, ensuring the distribution of them for payment, reconciling income, disbursements (via the WIP), reporting and managing the monthly income and reporting back to the team head as well as chasing payment of any outstanding invoices, where required.

‒ Setting up projects using internal system, PeopleSoft, and learning this system thoroughly - ensuring AML checks and Conflict of Interest checks are completed.

‒ Learning all other systems within the company that are used within Building Consultancy.

‒ Creation of PowerPoint presentations and pitches from scratch to a high standard.

‒ An understanding of the team’s priorities including diary management. This involves organising travel (including itineraries), client and internal meetings, lunches and dinners, expenses management.

‒ Being “one step ahead”, i.e. knowing where they need to be, when and with the right paperwork in hand.

‒ Supporting the team typing, amending, formatting and binding reports using Word, Excel, PowerPoint and PDF.

‒ Preparation of outgoing correspondence and various other documents.

‒ Full management of filing/e-filing, the creation and archiving of new/old project filing ensuring all is completed in line with ISO standards.

‒ Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts, including attending any team meetings.

‒ Understanding of IT systems.

‒ Active role is assisting with department marketing.

‒ Assisting with the organisation of team events within the department.

‒ Provide training for new starters coming into the business.

Person Specification/Requirements

‒ Prior Team Assistant experience

‒ Previous experience with audit dictating

‒ Excellent understanding of business finance and ability to work with data.

‒ Maintain a positive and helpful attitude.

‒ Ability to prioritise and act on own initiative.

‒ Ability to work proactively and cooperatively.

‒ Able to work to deadlines and have a flexible approach.

‒ Experience of working with internal/external clients.

‒ Extremely professional, approachable and happy to help.

‒ Discretion and sensitivity around confidentiality.

‒ Ability to work quickly, and accurately.

‒ Excellent organisational skills and exceptional attention to detail.

‒ Excellent communication skills: spelling, grammar and telephone manner.

‒ GCSE’s - Maths and English Language - minimum C grade

‒ Minimum typing speed of 50 wpm


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