Administrator

1 week ago


Edinburgh, United Kingdom The Royal High School Preservation Trust Full time

Job Summary:
We are seeking an excellent administrator to provide a full range of administrative duties and support to the Royal High School Preservation Trust and the National Centre for Music (NCM) project. To develop a framework for the Trust’s administration and support the Operations Manager with the implementation of policies and procedures that will enable the Trust to achieve its objectives and ensure the efficient running of all its activities.

This role calls for excellent administrative and organisational skills, with the ability to prioritise the workload to meet deadlines and excellent interpersonal and communication skills. The Administrator will possess a creative mind and be able to think innovatively to solve problems and operate at a fast pace whilst ensuring accuracy. This will be demonstrated by the ability to take initiative and work independently. A capability to manage changing priorities and work to tight deadlines is also desired. As we are a small team, working on an exciting regeneration project, there will be a requirement for the team to be able to respond to the different phases of the project and thus an ability to adapt to changing priorities will be essential.

**Essential requirements/skills**
- Administration experience within an office environment including calendar management and scheduling
- IT literate in Microsoft Office 365/Excel/SharePoint.
- Good communication skills - verbal/written
- Experience in taking minutes
- Good numeracy skills
- Ability to coordinate and organise events
- Good analyses and problem-solving ability
- Good organisation skills, attention to detail
- Self-motivated and able to work under pressure and to meet deadlines
- Discretion, reliability and trustworthy
- Experience with Canva and Campaign Monitor (not essential)
- Experience with databases (not essential)
- Ability to work remotely and be able to attend weekly team meetings in Edinburgh

**Main Responsibilities**
- Provide a full range of administrative duties and support to ensure the smooth running of RHSPT and to support the Board and Executive Team to deliver the NCM Project.
- Work with the Operations Manager to provide HR administration support including holiday and absence logging, induction packs and meetings and ensuring all processes and contracts are up to date.
- Procure all approved IT and stationary requirements including laptops, printers, phones etc and keep an up-to-date inventory across the staff and Trustee base. Work with the Operations Manager to review procurement/lease options to provide best value for money.
- Help to arrange and co-ordinate meetings for the Executive Team, as necessary.
- Help organise and prepare for fundraising and stakeholder events including visits to the Royal High School site; liaising with on-site contractors/architects and providing PPE and all Health and Safety requirements.
- Working with the Development Director to ensure the supporter and stakeholder databases are up to date and comply with GDPR guidelines and our policies.
- Working with the Operations Manager to ensure all policies are up to date.
- Manage simple website updates and ensure enquiries coming via the website are dealt with by the appropriate person.
- Ensure the photography library is up to date and that all usage approvals have been established and photographer credits are correct.
- Help the Operations Manager with the set-up and office move to any new locations and be the initial point of contact with shared office space administrators.
- Ensure that key information is communicated, using appropriate methods, to relevant colleagues promptly.
- Carry out other tasks within the role's scope, spirit and purpose.

**Key contacts/relationships - The key relationships will be with the RHSPT/NCM team, specifically the Operations Manager, Development Director and Executive Director. Liasing with the Board of Trustees and the external Project Team will be necessary.**

Further information can be found on our website rhspt.org.

**Equality, Diversity & Inclusion**

**Application Process**

**Closing Date**

Tuesday 16 April 2024

Interviews will be held in person w/c 22 and 29 April 2024

**Job Types**: Full-time, Temporary contract
Contract length: 23 months

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Work from home

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in Edinburgh

Application deadline: 16/04/2024
Reference ID: Administrator
Expected start date: 29/04/2024


  • Administrator

    5 days ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Administrator**: - 082107974**£13 Per Hour** - Full Time**Temporary** **Edinburgh, City of Edinburgh** **Administration** **Job Description**: **Job Title**:Administrator - **Location**:Edinburgh (EH15 area) - **Hours**:9am - 5pm, Monday to Friday - **Contract Length**:Starting ASAP for 6 weeks - **Pay Rate**:£13 per hour - **Duties**:- Update...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Search Consultancy Full time

    **Administrator** **£10-13 hourly with uplifted weekend rate** **Full-time position, working 4 days on 4 days off 8am-6pm** **Based in South Gyle, Edinburgh** Search Consultancy are currently working exclusively with a client based in South Gyle to recruit an Administrator to start as soon as possible working four days on four days off. This will be a...


  • Edinburgh, United Kingdom Rae McCabe Associates Full time

    **Administrator / Senior Administrator** **Edinburgh** **£30,000 to £35,000 (flexible)** Rae McCabe Associates is delighted to be working with a leading Scottish Law Firm in the recruitment of an experienced Administrator. The role will support at a senior level within the firm and so integrity and the ability to work with sensitive and confidential...

  • Administrator

    4 weeks ago


    Edinburgh, United Kingdom Page-Hired Full time

    **Administrator Edinbrugh** - £24000 - £25000/annum **The role of Administrator**: - Undertaking all administrative tasks relating to the property team - Front of house duties - Property duties - administration - Approvals of labelling and packaging layouts. - Copy checking of all marketing materials both printed and digital. - Arranging and sending of...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are delighted to be working with our public sector client to recruit for Administrators on a temporary basis. Role - Administrator Location - City Centre of Edinburgh Duration - Temporary, ongoing Hours - 36 hours, Monday - Friday Pay rate - £11.81 per hour Immediate start The successful applicants will be joining an...

  • Administrator

    2 weeks ago


    Edinburgh, United Kingdom Time Recruitment Services Full time

    On behalf of an established Wealth Management Partnership (FTSE 100 company) based in Edinburgh we are recruiting for an experienced Administrator. - Provide full administration support to the Director and Practice Team. - Typing, sorting post, answering incoming telephone calls and taking messages as and when appropriate. - Making telephone calls to...

  • Administrator

    3 months ago


    Edinburgh, United Kingdom A.S.A Recruitment Ltd Full time

    Do you have administrative experience? If you started in this role today you would be... Provide confidential administrative support to the office of the Interim Head of School's office, and provide cover in the Head of School's PA's absence Organising internal and external meeting and events, arranging domestic and overseas travel and accommodation...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Administrator**: - 2631005371 Applicants **£12.81 Per Hour** - Full Time**Temporary** **Edinburgh, City of Edinburgh** **Administration** **Job Description**: **Join Our Team as a Business Support Administrator!** **Position**: Business Support Administrator - **Location**: Peffermill Industrial Estate (42 Kings Haugh, Edinburgh, EH16 5UY) -...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Ethical Futures Full time

    **The Company** Established in 2005, Ethical Futures are independent financial advisers, specialising in ethical investment and financial planning. We provide full financial planning services using ethically screened investments with an emphasis on investment and pensions, as well as protection and estate planning. Our service is 100% based around the...

  • Administrator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Pertemps Network Group Full time

    Job Description:Pertemps are working with our large public sector client to recruit for an administrator starting ASAP.This role will be responsible for a range of administrative tasks that support the VP, LeadershipDevelopment and HR SLT. These will cover both reactive requests and structured and plannedactivity. Starting ASAP until the 10th March hours per...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Title**:Administrative Assistant for Freedom of Information Unit **Location**: Edinburgh **Hours per week**: 37 **Start date**: ASAP **Contract length**:1 month initially **Pay rate**: £14.86 per hour **Basic Disclosure required** - £25 cost Are you looking for a challenging and rewarding administrative role? Do you have a passion...

  • Administrator

    4 weeks ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Administrator** Pertemps are recruiting for an administrator to join our large public sector client to start ASAP. **Start date**: - ASAP **Duration** - 8 weeks **Working Hours** - Monday - Friday **Pay rate -** £12.42 - £12.68 **Based - **Edinburgh EH8 9LN **Role Info** To provide efficient, effective and professional...

  • Administrator

    7 days ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are delighted to be working with our public sector client to recruit for an Administrator based in the Pilton area of Edinburgh. Role - Administrator Location - Pilton (Office Based) Duration - Temporary, Ongoing Hours - Monday - Friday, 36 hours per week Pay rate - £11.81 per hour Immediate start - Data entry- Managing a...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Pertemps Scotland Full time

    **Administrator** Pertemps are recruiting for an administrator to join our large public sector client to start ASAP. **Start date**: - ASAP **Duration** - 8 weeks **Working Hours** - Monday - Friday **Pay rate -** £12.42 - £12.68 **Based -**Edinburgh EH8 9LN **Role Info** To provide efficient, effective and professional administrative support for the...

  • Administrator

    4 weeks ago


    Edinburgh, United Kingdom Lugo Full time

    '''Job Overview''' We seek a dynamic and resourceful team member to assist in the control and administration in business areas of procurement, sales and software licensing. '''Areas of Responsibility''' - Undertake administrative tasks and maintain integrity within internal software systems - Adhere to existing and contribute to new standard operating...

  • Administrator

    3 weeks ago


    Edinburgh, United Kingdom Smart Play Network Full time

    **Administrator** **Smart Play Network** is a dynamic, forward thinking play organisation and charity supporting and delivering a range of play services in Scotland. **Edinburgh office** **FT £20,040** **Fixed Term to 31st March 2024. **(potential for extension) **Staff Benefits**:Enhanced sick pay, Employee Assist Programme, Pension Are you an...

  • Administrator

    4 weeks ago


    Edinburgh, United Kingdom Reed Business Support Full time

    **Administrator** **Based in Edinburgh** **£11 - £12.35 per hour + holiday pay** REED Business Support are pleased to be working with a leading Edinburgh charity on a 2-3 month temporary vacancy that has the potential to be extended. They are looking for an Administrator to work within their busy office, supporting with a variety ofadmin and customer...

  • Administrator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Time Recruitment Services Full time

    On behalf of an established Wealth Management Partnership (FTSE 100 company) based in Edinburgh we are recruiting for an experienced Administrator. Provide full administration support to the Director and Practice Team. Typing, sorting post, answering incoming telephone calls and taking messages as and when appropriate. Making telephone calls to providers and...

  • Administrator

    4 weeks ago


    Edinburgh, United Kingdom SRUC Scotland's Rural College Full time

    HR BUSINESS SUPPORT ADMINISTRATOR FIXED TERM CONTRACT (2 YEARS) SRUC King’s Buildings, Edinburgh £21,141 to £24,515 per annum SRUC is unique in Scotland and one of the largest organisations of its kind in Europe. Our ambitious and exciting vision is to work at local, national and international levels, leading innovation and sustainable development in...

  • Administrator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Morgan Hunt Recruitment Full time

    We have a current opportunity for a Administrator on a temporary basis for a minimum of 16 weeks. The position will be hybrid working with 1 or 2 days per week expected in Edinburgh. The working week will be Mon-Fri for 35 hours with a salary of £26'274.The purpose of this role is to work with administration team and other regional colleagues to deliver...