Database and Finance Reporting Administrator

6 months ago

Leeds, United Kingdom St George's Crypt Full time

**About the Charity**:
St. George’s Crypt is Christian Charity in the city of Leeds providing shelter and support and working with the homeless, the vulnerable and those living with addiction. Our aim is to provide a safe environment with physical, emotional, and religious support for those who suffered abuse, suffer from addiction or who are homeless.

**About Our Employees**:
The twin objectives of St George’s Crypt are to pursue the promotion of Christian evangelism and relieve hardship among disadvantaged people. Therefore, it is key for the employees of the Crypt to be pursuing this throughout the whole of their job role and in their personal life. This will usually be evidenced by current involvement in the life of a Christian community. As an expression of their faith and commitment, it is hoped that all our employees are willing to be involved in the activities organised as fundraising and support events within churches and organisations that support our work.

**Safeguarding Responsibilities**:
Ø Enforcing the company’s safeguarding policy.

Ø Being alert to and recognising welfare issues, being sure to challenge poor practice.

Ø Sharing appropriate information with relevant people.

Ø Continually working with the families of residents and service users, sharing information, and contributing to plans if a concern is investigated.

Ø Ensuring that all staff having contact with children, vulnerable adults and/or their families have received appropriate training on safeguarding issues.

Ø To Understand and implement working practices set by the Safeguarding Adults and Children Board.

Ø To understand and implement working standards set by the domestic violence and abuse quality mark documentation.

**Charity Wide Responsibilities**:
Ø Participate in the daily prayer life of the Charity.

Ø Recognising the holistic needs of all service users and in accordance with the Trust Deed and affirm the spiritual needs of clients in their situations and either respond directly or refer as appropriate.

Ø As an expression of their Christian faith and commitment, it is hoped that all our employees are willing to be involved in the activities of the churches and organizations that support the work.

Ø Due to the nature of the role and the workplace, the post holder must be over 18 years of age.

Ø Attend training courses and conferences to maintain personal development as agreed with Line Manager.

The tasks and responsibilities listed above are not exhaustive and maybe amended according to the needs of the Charity. Employees are expected to work flexibly in responding to external and internal initiatives to support the needs of the Charity.

**Job Purpose**:
This role is an integral part of the Fundraising team and contributes directly to the long-term income generation strategy of the charity.

Working effectively as part of a team, keeping accurate records of income from individual donors, groups, organisations, businesses and online giving platforms and appeals.

Maintaining up to date records on our CRM Harlequin in addition to actioning cash and cheques received via internal colleagues following the Harlequin defined processes.

**Key Job Role Responsibilities and Main Tasks**:
GENERAL ADMINSTRATION:
Ø Keep accurate file records of financial documents and other related paperwork.

Ø Assist with the Crypt visitors and tours.

DAILY INCOME: (Cash and Cheques)

Ø Keep an accurate Daily Income record of all cash and cheques received.

Ø Record all financial movements on database system.

Ø Keep accurate record of Gift Aid declarations ensuring claim is processed regularly to receive funds.

Ø Reconcile bank account with online platforms.

Ø Counting money raised at an event and record accurately.

Ø Prepare thank you letters for the CEO and or certificates.

Ø Ensure SDS claimed for collection tins of £30 and under

STANDING ORDERS:
Ø Record, copy and scan mandate documents and link to database record.

Ø Send original documents to bank.

Ø Reconcile expected payments each daily/weekly/monthly and solve any inaccuracies.

ONLINE PAYMENTS AND FUNDRAISING PAGES:
Ø Monitor all online giving platforms. Deduct any fees and upload where necessary and upload onto Harlequin.

Ø Record all information on database and respond to online donor queries.

Ø Deduct any fees and upload

DATABASE**:
Ø Data entry and database maintenance, ensuring records are amended as necessary.

Ø Process online Newsletter sign ups.

Ø Add communications, scan documents and link to database records.

Ø Produce mailing lists as required for newsletters/campaigns/events AO

REPORTS:
Ø Produce reports from all income platforms, for the finance department on a daily basis and leadership team when required.

Ø Produce banking document once per month to finance showing financial breakdown for 537 Account.

Ø Run Gift Aid report every 3 months.

GENERAL FUNDRAISING:
Ø Promote participation in all types of our

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