Purchase Ledger Administrator

6 months ago

Leeds, United Kingdom Liv Group Full time

**Role Overview**

**Role**:Purchase Ledger Administrator

**Location**:Leeds

**Company Overview**

LIV is a leading residential block management company, delivering services nationwide. We currently manage tens of thousands of apartments in the UK. Our clients include major developers, global investment funds, freeholders, local councils, and thousands of leaseholders nationwide.

The diversity of our client base calls for an integrated team approach, and our experts strive to deliver value to our clients through clear, innovative thinking and timely solutions. We are also firm believers that you create your own success As an entrepreneurial business, we recognise and promote individuals who show potential to commit and grow with the business.

LIV is part of Cortland, one of the leading BTR companies in the US whose UK platform includes BTR development and management as well as Block management.

**Role Responsibilities**
- Coding, checking and inputting purchase ledger invoices into QUBE.
- Processing credit notes, refunds, expense claims and purchase orders.
- Liaising with the Property Managers to ensure invoices are approved in a timely fashion.
- Process a weekly payment run.
- Maintain data and ensure supplier details are correct.
- Maintain internal financial controls.
- Data Integrity, ensuring we do not have historic invoices on the system, keeping the system as clean and up to date as possible.
- Interrogating data ensuring we have sufficient funds and investigating any issues.
- Handling and resolving internal and external queries both efficiently and professionally.
- Monthly Reporting - Aged Creditor, Open Orders and Adhoc.
- Filing of all paperwork weekly and ensuring full audit trail where applicable along with document scanning.
- To report to and communicate with your line manager on a regular basis, and assist other team members to achieve the desired department goals
- Additional responsibilities and / or tasks may be set, which may vary from time to time dependent on the demands of the Finance team
- To be experienced in excel and able to do basic formulas such as V-Lookups and Pivot tables.
- To follow a basic month end task list.
- Interrogate the systems to gain a strong understanding of your role and how it feeds into other areas of the Finance team and wider business, to be able to identify and suggest efficiencies that will be beneficial to the company.
- To reconcile supplier statements to supplier purchase ledger accounts.
- To assist in implementing an efficient process to reduce chaser letters and phone calls from utility companies.
- Strong organisation skills are necessary.

**Your Building Blocks of Success**
- Experience using QUBE
- Leasehold Property Experience

**The LIV Difference**

At LIV, we understand that client service delivery and a focus on the resident experience sits at the heart of what we do. We put our clients first and enjoy the part we play in helping their buildings thrive.

Our diverse and talented team is what makes us great and positions us at the forefront of the industry today and will keep us at the forefront long into the future. We would be delighted to have you join us on this exciting journey.

LIV is an equal opportunities employer.

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£24,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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