Finance Assistant
1 month ago
Purpose
The UK Finance department is responsible for timely and accurate processing of invoices and payments relating to its suppliers. This role will work as part of a small team, with the primary role being the passing of invoices and transferring of these onto the accounting system. This role will also be required to reconcile supplier statements.
**Main Role Accountabilities**
- 1.
**AP Transactions**
- Daily review and corrections of open invoices in automated AP system - Shipamax
- Daily query & follow up of operation invoices that are missing information in the job, meaning they cannot be automatically passed through Shipamax.
- Processing & gain approval from appropriate managers for Overhead invoices
- Reconcile supplier accounts between our account system and their statements.
- Push and drive to ensure automation through P processing system is to the highest level.
- Propose weekly payment runs, ensuring payments are made to suppliers terms while maximising our company cashflow.
- Liaise with suppliers regarding any queries there may be with invoice, payments etc.
- 3.
**Suppliers/Customers**
- Respond in a timely manner to customer/supplier queries.
- Ensure that all supplier statements are reconciled and entered correctly into the system prior to payments being made.
- Maintenance of supplier details including the addition of new suppliers.
- Maintenance of customer details including the addition of new customers.
- Liaise with S.O.S. for necessary credit checks.
- 4.
**Documents/Systems**
- Maintain and use Purchase Order system to agreed standards.
- Complete cash management clear down.
- 5.
**General Duties**
- General office duties including scanning and filing.
- Answer and return calls and maintain a rapid response to agreed standards
- Maintain and share with colleagues as appropriate, personal knowledge of all relevant law and procedures.
- Adhere to health and safety policy and other requirements relating to care of equipment.
- Liaise with Management to identify any changes in work instructions and/or processes
- Ad hoc duties as required.
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