Executive Support Coordinator for Prestigious

6 months ago

Henley on Thames, United Kingdom Clear Bridge HR Full time

Our lovely client has an exceptional opportunity for a dedicated and discreet Executive Support Coordinator to join a highly private Ultra-High Net Worth family at their estate in Henley-on-Thames. This is a permanent role offering a unique experience to work within a dynamic team dedicated to the highest standards of professionalism.

**The Role**:
Reporting directly to the Chief of Staff, you will provide comprehensive support to them and two Executive Assistants, ensuring smooth management of day-to-day operations.

This position has the chance to grow and develop in terms of responsibilities. The clients seek someone loyal and trustworthy who wants to stay with them long-term. You will be polished and direct in your approach to work and happy to lend a hand wherever required. You will be proactive and reactive, comfortable with changing plans, and remain calm in stressful situations.

**Key Responsibilities**:

- Collaborative diary and travel management
- Conduct thorough research and make informed decisions
- Handle basic finances and administrative duties with precision
- Filing, reporting, and upholding systems of confidentiality
- Limited direct interaction with the principal family, preserving their privacy and security
- Answer phone calls and direct calls to appropriate parties or take messages
- Perform general office duties, such as ordering supplies, maintaining records, managing database systems, and performing basic bookkeeping work
- Read and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution
- Arrange, plan and make appointments for the principals
- Prioritise conflicting needs
- Agenda management of meetings
- Organise renewals of policies and contracts
- Attend meetings and events on behalf of the executives
- Occasional travel to London
- Additional ad-hoc tasks when needed

**Requirements**:

- Exceptional command of English and exemplary communication skills
- Ideally, you'll have experience within a private office or household
- Must live within a 1-hour commute of the estate
- Ability to operate with the utmost discretion
- Professional, well-presented, and polished
- Meticulous attention to detail
- Great team player
- Excellent MS IT skills
- Loyal, discreet, and trustworthy
- Proactive, adaptable, and efficient
- Clean, valid UK driving licence
- Excellent checkable references

**Recruitment Process**:

- Rigorous security vetting
- Video screening call
- First and second-stage interviews to be held on site in Henley

We are an organisation that values diversity. Selection is based solely upon one’s individual merit and qualifications directly related to professional competence.

**Job Types**: Full-time, Permanent

Pay: Up to £45,000.00 per year

**Benefits**:

- Enhanced maternity leave
- Enhanced paternity leave
- Free parking

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Henley on Thames: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have previous experience within a private office or household?

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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