Executive Assistant

2 months ago

London, United Kingdom University College London Full time

**Ref Number**

B02-06196

**Professional Expertise**

Administration and Business Support

**Department**

School of Life & Medical Sciences (B02)

**Location**

London

**Working Pattern**

Full time

**Salary**

See advert text

**Contract Type**

Fixed-term

**Working Type**

Hybrid (20% - 80% on site)

**Available For Secondment**

Yes

**Closing Date**

05-Dec-2023

**About us**:
This is an exciting opportunity to join UCL Medical School.

UCL Medical School is ranked 6th in the world in the QS World University Rankings Top Medical Universities (2023). Our MBBS is very prestigious and many UCL Medical School alumni have gone on to become globally high-profile figures and medical leaders.

UCL Medical School is one of the six Divisions and Institutes that make up UCL Faculty of Medical Sciences.

The role is pivotal in supporting the Divisional Director and Divisional Manager and is situated at the heart of the Medical School The role requires interaction with many key internal and external stakeholders, thus a proactive professional attitude, willingness to help, and ability to think strategically are required in order to execute the duties outlined.

**About the role**:
The role holder will provide comprehensive, high-level support to all aspects of the Director’s activity, including diary management, arranging meetings, event management, and liaison with a wide variety of people. They are part of the Directorate team, providing comprehensive administrative support to the Division.

The role holder will also lead on Division-wide initiatives, liaising with key Divisional Stakeholders, and embedding UCLMS policies and strategic aims across the Division. They will have oversight of the Directorate, line managing the Directorate Operations Assistant and ensuring appropriate systems and processes are in place to enable the smooth running of the Directorate.

Appointment details:

- The post is graded on the non-clinical staff Pay Scale Grade 7, the annual salary for which ranges from £42,099 - £50,585 (including London Allowance).
- The appointment is offered on a Secondment basis for one year and available asap.

**About you**:
The post holder will have experience of providing senior level administrative and secretarial support to individuals in a leadership role operating in a complex organisation.

It is essential for the post holder to have experience of managing a busy and complex diary as well as have the ability of working unsupervised and taking responsibility for meeting targets.

Application process:

- A full job description and person specification can be accessed at the bottom of this page.
- Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
- Interviews details are to be confirmed.

**What we offer**:
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

UCLMS holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

You can read more about our commitment to Equality, Diversity and Inclusion here:

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