Company Secretarial Assistant

4 days ago


London, United Kingdom Smiths Group Full time

Location: EMEA, United Kingdom, London

Ref: GROUPEMEA00190

Division: Group

Job Function: Legal and Compliance

**Job Description**:
Smiths Group is recruiting for a Company Secretary Assistant to join the Legal Team.

Reporting to the Senior Assistant Company Secretary, you will support the Corporate Secretariat in delivering the highest standards of corporate and subsidiary governance.

You will also coordinate the completion of key FTSE100 secretarial tasks over the annual corporate calendar, ensuring the Company and its subsidiaries are operating within the law at all times and limiting risk exposure as well as protecting the Company’s reputation.

Duties & Responsibilities
- Assist with Smiths Group plc compliance and statutory filings, including the share buyback programme, issuing of Stock Exchange announcements and compliance with the Market Abuse Regulation such as managing the Restricted Persons List and any ad hoc inside and confidential project lists
- Strong administrative support for the Board and Committee meetings’ process supporting the Company Secretary and Deputy Secretary as required
- Liaise with individuals responsible for producing papers for the Board/Committees and manage the distribution of Board and Committee papers
- Assist with Group subsidiary governance including updating statutory registers on GEMS, preparing and filing the Annual Returns for UK subsidiary companies, preparing minutes for the UK subsidiaries’ Annual Reports and Accounts approval process and other ad hoc work

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

The Individual
- Part/Fully qualified Chartered Secretary
- Excellent attention to detail, organised, proactive and flexible
- Good written and verbal communication at all levels including to senior individuals
- Ability to collaborate with other key departments and build strong working relationships
- Knowledge of subsidiary database preferable (Blueprint or GEMS)
- Good working experience of Microsoft Office Packages
- Awareness of the UK Companies Act, Listing Rules, Disclosure & Transparency Rules, Corporate Governance Code, governance frameworks, Market Abuse Regulation

About Smiths

About Smiths Group

Smiths Group plc is a global entity with 5 distinct trading Divisions. Smiths Business Information Services, commonly known as "BIS," is Smiths Group's internal IT organisation, supporting the Group's business divisions and corporate centre. Key priorities include delivery of all day to day IT services, development of new IT solutions and services and helping colleagues protect the company’s information assets.



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