Office Assistant

2 months ago

Reading, United Kingdom ESP Global Full time

This is a full time office based role.
- Applicants must have a full UK Manual Driving Licence to perform the role
- This is a varied & active role with a mix of desk based & physical tasks

**Role Purpose**

To provide a wide range of administrative, office & facilities support services and processes that support the Office Manager in the daily running of the Reading Head Office. If you have the skills & experience required & want to be part of our team in a varied & dynamic support role, we'd love to hear from you.

**Key Accountabilities**

**Office Support**
- Post - receive and distribute the post daily. Ensure the outgoing post is franked and ready for
- collection. Go to the post office for larger shipments and special delivery requests.
- Arrange & manage employee, contractor & visitor access passes.
- Manage and maintain the telephone directory.
- Order stationery and other office supplies as required and monitor stock levels for all office supplies.
- Car parking - reserve parking spaces for visitors. Maintain the car park vehicle list.
- Order business cards as required.
- Order all ESP Branded Merchandising, pens, water bottles, pads, and ad hoc manager requests.
- Undertake any photocopying, laminating, or binding as requested.
- Liaising with cleaning contractors with regards to cleaning product stock levels & ordering those products on an ad-hoc basis.
- Willingness to take on ad hoc projects when requested.

**Facilities Support**
- Daily Kitchen setup & tidying.
- Coffee machine maintenance daily & weekly deep clean.
- Employee Tuck shop: Restock the Reading staff tuck shop, purchase supplies, monitor usage, track
- costs & money taken.
- General maintenance around the common areas.
- Purchase kitchen / bathroom consumables ensuring stock levels are maintained.
- Weekly supermarket shops for office fruit, Milk, Tuck Shop supplies & other office consumables.
- Purchase & collection of the Friday Pizza lunch order.
- Monthly wholesale shop for kitchen, bathroom & office consumables.
- Set up meeting rooms for any external customer meetings, making sure a positive impression is given
- to all external visitors. Arrange for ‘welcome screen’ set up, meeting room setup & customer lunches.
- Replenish the paper supply for printers.
- Empty the office shredder & office paper recycling bins, ensuring that confidential waste is collected
- and disposed of correctly.
- Health & Safety administration
- Completing the Monthly & Quarterly Health & Safety Checklists for Head Office.
- Collating Health & Safety Checks from all other ESP offices.
- Ensure all outstanding H&S actions are completed within a timely manner.
- Ensure employee Mandatory Health & Safety training is completed.
- Monitoring New Starter Health & Safety mandatory training is complete & recorded

We are a managed service provider for IT support and infrastructure solutions where we support clients,worldwide, 24/7.

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