Trust Administrator

5 months ago

Middlesbrough, United Kingdom River Tees Multi-Academy Trust Full time

**About us**

River Tees Multi-Academy Trust is a small but growing Trust in the North East of England serving some of the most disadvantaged communities in the country. We provide the highest quality education for learners who have struggled within the mainstream schooling system. Children and young people are welcomed in to our academies, regardless of their challenges, past history or additional needs.

They may have been permanently excluded, are at risk of exclusion, have health needs that prevent them attending their usual school or have additional needs that require a specialist placement. Working for River Tees Multi-Academy Trust takes a special person, someone who thrives off helping others. Someone who is passionate about changing lives. If you are that person, we are that school. The package we provide gives a wealth of opportunities for a person who wants to pursue a career breaking cycles and changing lives.

We offer a full well-being package, the most amazing family to work with and a career path that you can design.

**HR Support**
- Ensuring the HR system is updated on a daily basis to record leave of absence requests.
- Assisting the HR Officer to advertise job vacancies across various platforms.
- Collating and paperwork following interviews and storing the information for the appropriate length of time.
- Assisting the HR Officer with safeguarding checks during the interview process.
- Requesting appropriate paperwork to carry out enhanced DBS checks when necessary.
- Requesting references for new starters as well as responding to reference requests from external parties.
- Assisting the HR Officer with organising interview, such as room bookings and sending interview invitations etc.
- Ensuring all necessary paperwork relating to leave of absence has been completed and recorded accurately.
- Filing of personnel documents.
- Preparation of Induction Packs for new staff as directed by the HR Officer
- Liaising with Supply Agencies to arrange for cover when necessary
- Running reports on HR system to ensure staff compliance with training modules & policies.
- Supporting the audit of data stored in the HR System.

**Finance**
- Using the finance system Hoge to complete Purchase Requests.
- Using the finance system Hoge to process Invoices.
- Assisting the finance team with the weekly finance run.
- Ordering resources for the Trust Office.
- Supporting with processes and procedures for using the Document Management system, for example the audit of assets.
- Finding the best value when purchasing.
- Assisting with the setup of new systems. E.g. Finance budgeting system.
- Supporting the Systems & Procedures group.

**Trust Development**
- Organising paperwork for Local Governing Committee meetings.
- Ensuring all Trust level meetings have effective support including scheduling, noting and monitoring actions.
- Booking travel and accommodation for employees.
- Processing information on our Data Dashboard system and answering general queries from employees regarding using the system.
- Ensuring our website is up to date and compliant with regulations.
- Setting up of QDP Surveys.
- Reviewing policies and procedures on time in line with review timelines and amending when necessary.
- Diary management of Trust Team.
- Communication with stakeholders.
- Work with the Headteachers and Trust team to produce marketing materials.
- Produce Reports for the Board of Trustees.
- Liaise with the Local Governing Committee and Board of Trustees on a daily basis on key items and queries.

**General**

The job holder may be required to undertake additional duties as could be reasonably required in exceptional or emergency situations.

**Benefits**
- Our employee’s development and progression journeys are proof that we invest in our staff and provide comprehensive training and development opportunities.
- We use a collaborative approach to our appraisals process that aims to foster a culture of inclusive professional development within which staff feel valued and treated fairly
- We pride ourselves on our wellbeing offer to employees, ensuring our staff’s health and wellbeing is considered in every decision-making process.
- Better Health at Work Award Advocates with employees trained as Health Advocates to help our employees look after their own mental health and wellbeing.
- We have a flexible and generous approach to family appointments and events.
- A comprehensive induction package and ongoing training.

**Desired Criteria**
- Experience of a similar role within a school setting
- Knowledge of school or college administrative and accounting systems, manual and computerised.

**Essential Criteria**
- English and Maths GCSE A*-C grade or equivalent
- Clerical or Administrative experience
- Experience of using Microsoft Office software
- Excellent organisation skills and ability to prioritise workload
- Experience of Minute taking
- Excellent interpersonal and communication skills, in person, telephone

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