Medical Secretary

7 months ago

Bath, United Kingdom Combe Down Surgery Full time

**JOB TITLE: MEDICAL SECRETARY**

**REPORTS TO: DEPUTY PRACTICE MANAGER**

**HOURS: 25+ per week - must include a Monday and a Friday.**

**Job summary**:
We are a successful and progressive team based in the beautiful outskirts of Bath. Due to growth of our patient list we are looking for a forward thinking and highly motivated Medical Secretary to join our team. Rated outstanding by CQC, we believe in clinical excellence, working in a supportive, engaging environment which focuses on patient centred care.

Working under the direct supervision of the Deputy Practice Manager and strictly in accordance with specific practice guidelines and protocols, you will assist the practice clinical team in the provision and delivery of efficient patient care by offering administrative support.

**Duties and responsibilities**:

- Audio typing of correspondence for all Doctors, Practice Manager and occasionally other members of staff as requested.
- Deal with all practice referrals.
- Entering and coding hospital referral information on to database.
- To liaise when requested with hospitals, consultants, appointment clerks etc. in order to arrange/chase appointments. Chasing results/discharge summaries etc from hospitals when requested by doctors
- Dealing with requests via tasks from GPs, ie. ringing or writing to patients TCI.
- Taking and relaying of messages to doctors using tasks or notifications.
- Registration of new patients and change of patient details via TPP.
- Team meetings - prepare agendas, distribute minutes, action points.
- Production of Practice leaflets and information booklets.
- Downloading of all referrals forms to TPP and keeping hard copy.
- Downloading all Out of Hour reports, and child health clinic letters for distribution to doctors.
- Dealing with patient enquiries on the telephone and face to face.
- Sorting and dispatching of post on a daily basis, and purchasing of stamps when required.
- To process insurance reports.
- Photocopy of patient medical notes when required.
- Monthly Invoicing
- To assist Receptionists/Admin teams or provide admin support when requested to do so by Operations Manager or Practice Manager.
- Attend all admin team meetings and training afternoons.

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

**Health & Safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include:

- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Actively reporting of health and safety hazards and infection hazards immediately when recognised.
- Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
- Undertaking periodic infection control training (minimum annually)
- Reporting potential risks identified

**Equality and diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/Professional development**:
The post-holder will participate in any training programme implemented by the practice as part of this

  • Medical Secretary

    1 day ago

    Bath, Bath and North East Somerset, United Kingdom NHS Full time

    Job Title: Orthopaedic SecretaryAn exciting opportunity has arisen to join the orthopaedic secretariat team to provide a comprehensive administrative service.Main Responsibilities:Provide a full and comprehensive administration service within the orthopaedic team.Work in association with other clerical teams to provide a central point of communication for...

  • Medical Secretary Ent

    5 days ago

    Bath, United Kingdom Royal United Hospitals Bath Nhs Foundation Trust Full time

    Job summary We are looking for a proactive, friendly and enthusiastic new colleague to join our friendly team of Medical Secretaries in the ENT Department at the Royal United Hospital in Bath.We currently have a part-time role available with opportunities to work flexibly.You will be a key part of our administrative team and will provide comprehensive...

  • Medical Secretary

    4 weeks ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    Job summary This role is key in providing administrational support to our multidisciplinary team in Paediatric Chronic Fatigue. We are looking for somebody who is passionate about working for the NHS and who is keen to make a difference. This role can be challenging, but at the same time it is interesting and rewarding. We are a close knit team who...

  • Medical Secretary

    7 months ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    This is an exciting opportunity to work as part of a Team providing secretarial support for staff within the Urology Department. To provide a complete Medical Secretarial service, audio typing & composition of letters, providing a fast & accurate copy & audio typing service. Collection & inputting of Referral to Treatment date (RTT) and input onto the...

  • Medical Secretary

    7 months ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    To provide full and comprehensive secretarial support to the Breast Unit consultants and clinical teams. To provide a central point of communication for patients undergoing consultant / treatment from Breast Unit Consultants. Please refer to the job description and person specification for further details. Working as part of a team of medical secretaries...

  • Medical Secretary

    6 months ago

    Bath, United Kingdom RICE Full time

    Inputting data and producing reports from databases including the patient database and the fundraising database. Ensure waiting area and reception are kept clean and tidy To be flexible to the needs of the Centre to ensure the smooth running of the reception and Memory Clinic Establish and maintain effective communication and confidentiality of information...

  • Medical Secretary Administrator

    4 weeks ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen to join the orthopaedic secretariat team to provide a secretarial service to two new consultants. We are a large friendly, supportive team looking forward to welcoming an experienced secratary. Main duties of the job You will be required to provide a full and comprehensive administration service...

  • Medical Secretary

    7 months ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    We are looking for someone to support our Clinical Team in Urology - if you have experience in dealing with people on the telephone or in person and are keen to make a difference, this could be the job for you. We offer a mixed model of working - office-based or working from home - experience in the NHS is not necessary, just an ability to quickly adapt to...

  • Medical Secretary and Administrative Professional

    4 weeks ago

    Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    Company Overview:The Royal United Hospitals Bath NHS Foundation Trust is a leading healthcare provider in the South West of England, known for its exceptional patient care and innovative approaches to medicine.About the Role:We are seeking an experienced Medical Secretary and Administrative Professional to join our team. As a key member of our secretariat...

  • Medical Secretary

    3 months ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    Job summary We are looking for a passionate and driven individual able to thrive in a busy and fast-paced environment within the Stroke/ Older Persons Unit Medical Secretariat. Your main responsibility will be typing clinical correspondence to both patients and medical professionals, supporting our fantastic clinicians to provide the best possible...

  • Medical Secretary

    2 months ago

    Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    Job SummaryWe are seeking a highly organized and efficient administrative professional to provide support to the Microbiology Department and its Consultants. The successful candidate will be responsible for managing the department's diary, arranging meetings, and maintaining accurate records.The ideal candidate will have excellent communication and...

  • Medical Secretary

    7 months ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    We are looking for a passionate and driven individual able to thrive in a busy and fast-paced environment within a team of six Medical Secretaries. We are recruiting for 30 hours a week. Your main responsibility will be typing clinical correspondence to both patients and medical professionals, supporting our fantastic Gastroenterology clinicians to provide...

  • Medical Secretary

    6 months ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    We are looking for a passionate and driven individual able to thrive in a busy and fast-paced environment within a team of six Medical Secretaries. Your main responsibility will be typing clinical correspondence to both patients and medical professionals, supporting our fantastic Gastroenterology clinicians to provide the best possible outcomes for our...

  • Medical Secretary

    3 weeks ago

    Bath, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

    Job summary We are looking for a passionate and driven individual able to thrive in a busy and fast-paced environment within the Endocrine & Diabetes Medical Secretariat. Your main responsibility will be typing clinical correspondence to both patients and medical professionals, supporting our fantastic Diabetes & Endocrine clinicians to provide the...

  • Senior Medical And Mdt Secretary

    5 days ago

    Bath, United Kingdom Royal United Hospitals Bath Nhs Foundation Trust Full time

    Job summary This role is key in providing secretarial and administrative support to our 8 Consultant Histopathologists and Senior Laboratory staff.The department reports surgical histology cases, cytology samples, supports 33 clinicopathological meetings per month, providing a cellular pathology service to hospital clinicians and GPs in BaNES, Wiltshire and...

  • Medical Secretary

    6 months ago

    Bath, United Kingdom Combe Down Surgery Full time

    **JOB TITLE: MEDICAL SECRETARY** **REPORTS TO: PATIENT SERVICES MANAGER** **HOURS: 22.5 per week - must include a Monday and a Friday.** **SALARY: Negotiable depending on experience** **Job summary**: Working under the direct supervision of the Deputy Practice Manager and strictly in accordance with specific practice guidelines and protocols, you will...

  • Medical Secretary

    6 months ago

    Bath, United Kingdom Combe Down Surgery Full time

    **JOB TITLE: MEDICAL SECRETARY** **REPORTS TO: PATIENT SERVICES MANAGER** **HOURS: 25 per week - must include a Monday and a Friday.** **SALARY: Negotiable depending on experience** **Job summary**: Working under the direct supervision of the Deputy Practice Manager and strictly in accordance with specific practice guidelines and protocols, you will...

  • Medical Secretary

    1 day ago

    Bath, Bath and North East Somerset, United Kingdom Wales Medicines Strategy Group Full time

    Job Overview:The Royal United Hospitals Bath NHS Foundation Trust is seeking a highly skilled Medical Secretary to join their Gynaecology & Obstetrics team. This role will provide administrative support to the multi-disciplinary team, ensuring seamless communication with patients, staff, and external organisations.Responsibilities:Provide comprehensive...

  • Medical Secretary

    2 weeks ago

    Bath, United Kingdom Royal United Hospitals Bath Nhs Foundation Trust Full time

    Job summary This medical secretary role is to work in Gynaecology & Obstetrics working mainly with the Gynaecology-Oncology team.This is an exciting and varied role, working alongside clinical team, secretarial colleagues and the Cancer Patient Pathway Manager.The post holder will be required to provide a comprehensive administration service to a...

  • Paediatric Chronic Fatigue Medical Secretary and Coordinator

    3 weeks ago

    Bath, Bath and North East Somerset, United Kingdom Wales Medicines Strategy Group Full time

    We are looking for a skilled Paediatric Chronic Fatigue Medical Secretary and Coordinator to join our team at the Royal United Hospitals Bath NHS Foundation Trust. This part-time role involves providing administrative support, requiring accurate audio-typing skills and medical terminology knowledge.The successful candidate will work as part of a...