Payroll Clerk

To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner Complete minimum wage checks in relation o Home Electronics Scheme Check and input salary sacrifice lease cars onto ESR Ensure changes are made against employees records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested. Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details. Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary.

To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary. Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR. Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner Request previous service details from previous NHS employers, by means of electronic IAT processing, to ensure the employee is paid correctly and the correct incremental dates are set, company sick pay history and pension details are brought across where applicable and updating the previous employment history details.

To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements. Check all post pay run data output files/reports identifying any errors which may result in the cancellation of pay. Ensure any pay adjustments are corrected prior to completing the next pay run. Deal with queries from outside/statutory agencies with regard to employees or Trust matters, ensuring the data Protection Act is adhered to at all times.

Sort and prioritise work on a daily, weekly and monthly basis. Ensure departmental standards/quality levels are achieved; participate in the development of new standards/quality levels. Provide cover for peaks and troughs in the workload of the Payroll, and to cover during the absence of colleagues as required. Carry out other ad hoc duties as required