Finance Clerk

4 weeks ago

Wakefield, United Kingdom Ossett Surgery Full time

Job summary

We are seeking a Finance Clerk to join our team here at Ossett Surgery. This would be to replace a long-standing staff member who is retiring after 19 years service with the practice.

The ideal candidate would have experience and knowledge around managing finances, bookkeeping and payroll. They would also need to be a proactive problem solver with an eye for detail.

Main duties of the job

The Finance Clerk would be expected to produce monthly reports for submission to our payroll department. These reports should include details such as overtime, adjustments, leavers, new starters, pay slip processing, and scheduling of BACS payments.

They would be responsible for managing ledgers to ensure accurate and timely bookkeeping of supplier invoices, sales invoices, and reviewing of all NHS income in detail. There would be an expectation of taking a proactive approach to tracking income and ensuring prompt payment of invoices.

Additionally, you would also manage petty cash for the practice, ensuring accurate accounting of private income for submission to our accountants.

It is also expected that you would monitor practice bank accounts to assist the senior management team in producing reports for forecasting and budgeting.

About us

Ossett Surgery offers a friendly and supportive work environment. We are a GP Surgery providing care toWe 22,000 patients, with 6 partners and over 85 staff members.

We play an active role in our local Primary Care Network (PCN) and boast an excellent management team to support the right candidate in this role. We aim to provide high-quality services, adhering to principles of best practice, promoting equal opportunities, and actively embracing diversity. We are committed to staff development to ensure job satisfaction.

Job description

Job responsibilities

PAYROLL

Meet with Practice Supervisor every month forEmployees overtime information, change of hours, leavers and joiners etc.

Add joiners NHS Pensions portal.

Update leaver details in NHS Pensions portal

Download all payroll reports/payslips etc andkeep in shared drive.

Submit GP1 to NHS pensions authority

Process payments in bank to staff for net pay

Process payment to HMRC for PAYE & NIC

Potentially process monthly wages journal intoQuickBooks Online for departmental analysis and costing.

Pension administration including end of yearSD55s submissions to NHS Pensions portal

SUPPLIER/PURCHASE LEDGER

Collate all supplier invoices received (viaemail and post)

Check supplier invoices received in line withexpectations and orders submitted/approved.

Review supplier balances due including unpaidbills report to confirm supplier payments to be made from the bank.

Process payment to suppliers via online bankingas per due dates.

Identify costs to be reimbursed by NHS andcreate claims to be submitted to ICB, including:

oRegular Premises costs such as water and rates

oLocum reimbursement claims

oCQC Fees.

PETTY CASH/PRIVATE WORK INCOME

Record petty cash items purchased on a petty cash spreadsheet.

Record private work income received on a privatework income spreadsheet.

Record all transactions on the reconciliationspreadsheet.

Count cash held and reconciled to financerecords.

Collate cash and cheques received for paymentinto bank.

CUSTOMER/SALES LEDGER

Within QuickBooks online, raisemonthly/quarterly sales invoices for third party customers for room hire, PCNincome, monthly/quarterly claims income etc.

Complete all forms for PPA claims withinformation provided by Nurse team leader and post to NHS prescription authorityto be received by the 5th of every month.

Within QuickBooks online raise sales invoicesfor Medical/PA students, FY2, ACP, and Fellowship training.

Regularly review outstanding balances owed andchase customers for payment.

Record all cremation fee income and chase anyoverdue payments.

NHS INCOME AND REMITTANCES

Process all NHS income in detail per remittancesinto QuickBooks Online

Process any PCN income received into QuickBooksOnline

Check and process PCSE GP monthly statementsusing GP+ software.

Check monies received to claims submittedincluding:

oCQRS activity

oreimbursements etc

oidentify missing claims not received that are tobe chased/investigated.

Identify any NHS errors such asmissing/incorrect superannuation deductions.

oFollow up with PCSE enquiries etc to ensure anyerrors are corrected.

Investigate with ICB on any unexpected paymentsor clawbacks.

PCSE ONLINE AND PENSION ADMINISTRATION

Process GP joiners and leavers in PCSE.

Update PCSE pension estimate forms annually andfor any changes during the year.

Submit Type 1 certificates.

Ensure salaried GP type 2 certificates arecompleted and submitted annually.

Agree on End of year adjustments on PCSE statementsto certificates submitted.

ONLINE BANKING PROCESSING

Process payments as required in addition tosupplier payments and payroll related payments, such as:

oPartner drawings and session payments

oDirect debits

oPayments to PCN

QUICKBOOKS ONLINE PROCESSING

Using the information per Online banking feed linkinto QuickBooks Online, match and add transactions into accounts and categoriseas required with description detail and supporting document attachments.

Investigate any unknown transactions.

Reconcile all bank accounts to bank statementsmonthly via QuickBooks.

Within QuickBooks create a monthly journal forcredit card charges detailing items purchased and amount spent.

FINANCE REPORTING AND REVIEW

Prepare finance reports and information forpartners meetings, using budget spreadsheet/QuickBooks reports.

Setyearly budgets with agreement from all Partners.

Meettwo weekly (or as necessary) with a Partner to review any expenditures orobtain relevant signatures for the accounts.

Complete review and analysis of costs to ensurewithin budgets and in line with associated reimbursements including:

oDrugs

oConsumables

oEquipment

Provide information requested by accountants forend of year accounts.

Person Specification

Qualifications

Essential

GCSE grade A to C in English and Maths Experiance of working in a role with accounts and bookkeeping.

Desirable

Bookkeeping courses, certificates or qualifications.

Experience

Essential

Experience of working in a role manging monies, accounts and booking.

Desirable

Experience of working in General Practice

Knowledge and skills

Essential

Good interpersonal and communication skills. A good understanding of IT software and the ability to work as part of a team or independently.

Desirable

Previously used QuickBooks

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