Outreach & Admissions Assistant

3 weeks ago

Cambridge, United Kingdom Pembroke College Cambridge Full time

**PEMBROKE COLLEGE**
**ADMISSIONS**

**OUTREACH**
**AND**
**ADMISSIONS**
**ASSISTANT**
**(FIXED TERM)**

**MAY 2024**

**CCAAMMBBRRIIDDGGEE**

**THE ROLE**

The Outreach and Admissions Assistant will sit within the Pembroke
Admissions Office, and provide administrative and delivery support
in admissions and outreach matters to both the Admissions Officer,
and the Schools’ Liaison and Admissions Support Officer. It is a new
role, which has been designed to support all elements of the work
the Admissions Office undertakes. The Admissions Office’s
responsibilities are twofold; firstly, the office oversees the
organisation and delivery of the admissions process for
undergraduate students to Pembroke College. Secondly, it is
responsible for all undergraduate outreach and recruitment work
that is undertaken by Pembroke, on behalf of the College and the
University more broadly. However, from the months of October
- December, the whole team is primarily focussed on the
undergraduate admissions round.

Whilst there will be periods where the post holder will be required to
work in the office, generally speaking the Admissions Office operates
a hybrid working policy. The team itself comprises: the Director of
Undergraduate (UG) Admissions, the Deputy Director of UG
Admissions and Head of Widening Participation, the Admissions
Officer, the Schools’ Liaison and Admissions Support Officer, and the
new post of Outreach and Admissions Assistant.

1

**ORGANISATION CHART**

**DEPUTY DIRECTOR OF ADMISSIONS AND**
**HEAD OF WIDENING PARTICIPATION**

**SCHOOLS’ LIAISON AND ADMISSIONS**
**SUPPORT OFFICER AND ADMISSIONS**

**OFFICER**

**OUTREACH AND ADMISSIONS ASSISTANT**

**SALARY & HOURS**

**Salary**:
£24,886 - £26,116 per annum

**Hours of Work**:
36.5 hours per week, with some flexibility required for occasional
evening and weekend work.

**Fixed Term** for two years in the first instance.

enhanced DBS check and Safeguarding Training.

It is unlikely that the post-holder will be able to take significant
holiday during the admissions round (October-Christmas) or the
peak recruitment season (March-mid April and late June-mid July).
Any days of holiday that the post-holder wishes to request during
these periods must be agreed in advance.

2

**JOB DESCRIPTION**:

- This job description and person specification outline the key accountabilities of, and output_
- required from, the postholder as well as skills, qualifications and experience needed in order_
- to carry out the role. It is not a definitive list._

**Responsible to**:Director of Admissions.

**Responsible for**: Assisting the Schools Liaison Officer with outreach.
Assisting the Admissions Officer with the administration of the
undergraduate admissions process and recruitment.

**Location**:Pembroke College, Cambridge.

**Work Experience**:Administrative experience would be an advantage.

**Skills**:
Flexible and professional approach to work.
Excellent administrator with high levels of accuracy.
Highly organised with good time management skills.
Ability to demonstrate calmness, patience, tact, and diplomacy
under pressure.
Strong teamworking skills.
Maintain appropriate levels of confidentiality of data.
Comprehensive IT skills, with a very good working knowledge of the
Microsoft suite (particularly Word, Excel, PowerPoint and Outlook).
Experience of using databases.
Experience of using various different social media channels,
preferably in a professional capacity.
Ability to communicate effectively and professionally, both verbally
and in writing.
Accurate numerical skills.
Adaptive to change and variety.
Knowledge of, and commitment to, outreach and widening
participation to Higher Education in the UK.
Awareness of the issues that affect student recruitment, especially
of under-represented groups, to Cambridge.


3

**JOB DESCRIPTION CONT’D**

**Main Duties and Responsibilities**:
Collating and electronically filing documents relating to applicant and
offer holder information, as requested by the Admissions Officer,
including downloading Cambridge Applicant Print Outs, certificates
and other information.
Collating files and information for relevant tasks, including
information for interviewers’ packs and Winter, Summer, and August
Reconsideration Pools.
Register applicants for College-Registered Assessments.
Supporting the Admissions Office in data-inputting including
interview scores and Higher Education Access Tracker (HEAT) data.
Check interviewing schedules and input into CamSIS.
Use of internet and database systems to find school performance and
country qualification information.
Setting up the College for in-person interviews, including signage and
delivering pre-reading.
Being primary point of contact for troubleshooting during online
interviews, and invigilating College-registered assessments and
relevant pre-reading both online and in person.
Assisting the Admissions Officer with all other aspects of the
undergraduate admissions process, as

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