Project Support Officer

3 weeks ago

London, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 279808**Salary**:

- £28,477 - £32,791- The national salary is £28,477, London salary range is £31,313 - £32,791. Your salary will be dependent on your base location.**Job grade**:

- Executive Officer- Band 4**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- East Midlands (England), East of England, London (region), North East England, North West England, South East England, South West England, Wales, West Midlands (England), Yorkshire and the HumberAbout the job

**Job summary**:

- This position is based nationally**Job description**:
New Prison Capacity Team is a high priority workstream within the Prison Supply Directorate, who manage the successful delivery of three key areas:

- Leading the delivery of the additional prison capacity: including new prisons, house blocks, major refurbishments, small scale investments and mobilising this accommodation once delivered;
- Operator Competition: in the event of a decision to compete new or existing prisons, designing and running mini-competitions under the Prison Operator Services Framework (POSF);
- Privately Financed Initiative (PFI) Prisons: planning and delivering the safe, efficient and effective transfer of existing PFI prisons to a new provider (either public or private sector) once the contracts expire.

The expectation is that you must attend an MOJ office/Justice centre at least 2 days per week, with occasional travel to 102 Petty France, London or 5 Wellington Place, Leeds as required.

**Overview of the job**

The job holder will be required to provide administrative support and assistance to staff members within their Directorate. Providing a professional and efficient service.

**Summary**

The jobholder will be responsible for carrying out administrative processes, maintaining systems and will act as first point of contact for all HMPPS, MOJ and wider criminal justice stakeholder enquiries arriving into their team, via functional mailboxes, telephone or mail

They will have no direct line management responsibilities but will have regular contact, in an administrative capacity, with internal and external stakeholders including at a Senior level. They will be relied upon to act at all times with professionalism and discretion and in a way that reinforces and enhances the positive reputation of HMPPS.

The post holder also undertakes a variety of specific activities and duties, for which they are held personally accountable, commensurate with their grade.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- To provide secretariat support to meetings, including all preparation of work, taking minutes/notes.
- Assist with the management of local activities for example business continuity, use of government procurement card, sickness absence management. Assist with the collation of data and other management information requirements.
- Co-ordinate/draft responses to information requests under Freedom of Information and Data Protection Acts and / or Parliamentary Questions.
- Support and advise staff and management with queries and current personnel policies and procedures.
- To maintain administration databases to record and monitor information & produce monthly reports on these. Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
- To contribute to the review and development of systems, including procedures regarding the review of all specialist support systems and processes to identify and implement efficiency improvement measures, as required
- Assist the Budget holder with financial planning and maintenance of financial records
- Provide management with management information relating to the relevant area
- Act as first point of contact for relevant external stakeholders
- Monitor the functional mailboxes, action any issues and where needed log the request in the relevant folder/spreadsheet.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Changing and Improving
- Delivering at Pace
- Seeing the Big Picture

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which

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