Assistant Private Secretary

6 months ago

London, United Kingdom Department for Business and Trade Full time

**Details**:
**Reference number**:

- 324960**Salary**:

- £27,329 - £33,018- London: £31,185 - £33,018 National: £27,329 - £29,204- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DBT - DG TSG - Global Supply Chains**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Finance
- Governance
- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, SalfordAbout the job

**Job summary**:
Global Supply Chains and Economic Security is the Department for Business and Trade (DBT) directorate which works across government to strengthen global critical supply chains, improving the UK’s security and economic resilience through international trade.

The Private Office and Business Support team supports the Director and Deputy Directors to manage and deliver their priorities, and the wider Senior Leadership Team (SLT) to manage the directorate.

This stretching and challenging role offers an exciting opportunity to work in a fast-paced environment, providing support to the entire directorate in Global Supply Chains and Economic Security, a critical and high-priority workstream at the heart of the Government International Trade agenda.

We have one role available to provide crucial day-to-day support to colleagues within a highly effective team. The role will include supporting private office, diary and travel management, coordinating briefings, taking minutes, arranging and following up on meetings, assisting our finance team in their BAU work and supporting our team deliver a wide range of work domestically and internationally.

**Job description**:

- Organising & managing the Director/Deputy Directors diaries.
- Arranging and attending internal & external stakeholders’ meetings, collating relevant meeting papers and assembling packs in advance, taking minutes, and ensuring effective follow up on actions.
- Maintain a comprehensive electronic filing system and an up-to-date relevant contact list.
- Championing knowledge and information management across all teams.
- Support across the Directorate with relevant administrative tasks.
- Support the Directorate’s finance team in requisitioning, receipting, invoicing, forecasting and maintaining financial trackers.

**Person specification**:
**Essential Criteria**:

- Have the ability to plan, organise and work well under pressure - managing conflicting demands effectively.
- Have the ability to learn quickly and work autonomously and within a team.

**Desirable Criteria**:

- Previous experience of working with and directly supporting senior leaders in a large organisation, private office or similar environment.
- Have effective and confident communication skills - an ability to liaise with staff at all levels effectively and communicate with clarity and confidence.
- Have previous experience in a finance role with a focus on requisitioning, receipting, invoicing and forecasting.

**Personal Attributes & Skills**:

- You will be highly organised, flexible and resilient, able to plan, organise and work well under pressure - managing conflicting demands and the multi-faceted elements of this role effectively.
- You will have effective and confident communication skills - an ability to liaise with staff at all levels effectively and communicate with clarity and confidence.
- You are also able to learn quickly and take the initiative.
- You have a strong interest in and focus on continuous learning for yourself and others, and be open to learning, keeping your knowledge and skills set current and evolving.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Working Together
- Communicating and Influencing

**Benefits**:

- Alongside your salary of £27,329, Department for Business and Trade contributes £7,378 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
- A **CV** setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last

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