Head & Neck Unit Coordinator - Band 5

4 months ago

Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen to join the Head & Neck department based at Gloucester Royal Hospital. We are a large department covering Cheltenham General, Gloucester Royal and community Hospitals. This job offers the opportunity to work with a dynamic multi-disciplinary team in a interesting and varied role, working closely with Consultants, Matrons and the General Management team.

The successful applicant will manage all rota's within the department to covering on call duties, coordinating theatre and outpatient sessions, adapting clinicians timetables to meet service needs, examining admin/clerical systems and processes to continuously improve services and put forward proposals for organisational re-structuring to maximise services by providing appropriate staffing levels.

Ensure efficient and effective cover for all Theatre Lists and Outpatient clinics
- Validation of waiting List
- Responsible for Coordinating all Consultants/Doctors annual/Study leave and sickness/absences.
- Managing all of the departmental Rotas to ensure all areas are covered.
- Management of department leave / appraisals

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Admin/Management
- Management of medical leave, adhering to local annual leave policy
- Management of medical staffing rotas in conjunction with clinical leads
- Covering and backfilling Theatre sessions/clinics
- Setting up clinics and clinic utilisation
- Management of Band 4 supervisor
- Facing a complexity of urgent issues on a daily basis.
- Managing demands for waiting list
- The work pattern is extremely unpredictable due to constant interruptions and having to deal with urgent issues as and when they occur.

Organisational and Development
- To examine admin/clerical systems and processes to continuously improve services.
- Put forward proposals for Organisational re-structuring to maximise services by providing appropriate staffing levels.
- Take the lead for various projects as required by divisional management

Communications and Working Relationships
- General Managers/ Assistant General Managers
- Administration/Clerical and Secretarial staff
- Consultants and multi-disciplinary teams
- Reception Teams
- Medical and Nursing staff
- IT Services
- Health Records Staff
- Human Resources
- Trust training department including

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