Medical Secretary

5 months ago


Guildford, United Kingdom Guildowns Group Practice Full time

**About Us**

Guildowns is a forward-thinking university-linked, teaching and training NHS GP group practice in Guildford, providing care across four sites to over 25,000 patients. Our aim is to provide a high standard of health care to patients with courtesy, friendliness and efficiency.

We have an exciting opportunity for an organised and committed Medical Secretary to join our dedicated Secretarial team.

We offer great perks such as 5 weeks annual leave plus bank holidays, an employee wellness programme, access to store discounts and free parking across all of our Guildford sites.

**The Role**

To provide high quality secretarial and administrative support to our doctors, health professionals and the management team; typing letters, reports, processing patient referrals and taking formal minutes with efficiency and accuracy.

**Duties**
- Process NHS and private referrals to other health care providers.
- Process Advice & Guidance requests to consultants.
- Monitor and track hospital referrals and advice and guidance requests via the e-Referral system.
- Send 2WW (Two Week Wait) referrals via the appropriate system as presented and ensure the referral is recorded appropriately.
- Check that 2WW referrals have been attended and report any DNAs to the referring GP.
- Advise doctors of rejected referrals and ensure these are dealt with on a timely basis.
- Chase hospitals for outstanding clinical letters and test results.
- Transcribing dictation, preparing medical reports and summaries, patient histories, operative notes, manuscripts and correspondence; producing documents using our patient database where applicable (EMIS Web).
- Assist the management team with all clerical and administrative duties if required.
- Liaise and arrange meetings, taking formal minutes if required.
- Respond to patient referral queries via AccuRx.
- Receive and dispatch mail.

**Person Specification**

**ESSENTIAL CRITERIA**:

- **Qualifications**_
- GCSEs (or equivalent) in Maths and English
- **Experience**_
- Minimum of 1 year of secretarial or administrative experience
- **Knowledge & Skills**_
- Excellent keyboard and computer skills
- Excellent communication skills
- Competent with MS Office
- Minimum of 65 wpm (touch) typing speed
- Good command of English and a high standard of grammar and spelling
- Well organised
- Good time management
- Reliable
- Team worker
- **Other**_
- Diplomacy - an understanding, acceptance and adherence to the need for strict confidentiality
- **Additional Desirable Criteria**:_
- Medical Terminology certification
- Medical secretary experience within a Primary Care setting
- Competent with EMIS Web Clinical System
- Audio typing (digital dictation)
- **Band 4 - £25,000 - £28,000 per annum commensurate with experience. **_
- **37.5 hours per week, Monday to Friday.**_
- **Primarily located at our Stoughton Road Surgery, however the job holder may be required to work at the other Guildford sites as and when necessary.**_

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Free flu jabs
- Health & wellbeing programme
- On-site parking
- Store discount

Schedule:

- Monday to Friday

Ability to Commute:

- GU1 (required)

Work Location: In person


  • Medical Secretary

    6 months ago


    Guildford, United Kingdom GenesisCare Full time

    At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Are you ready to embark on an exciting journey as a bank/casual Medical Secretary at our state-of-the-art cancer care centre located in Guildford? Join our dedicated team at GenesisCare...

  • Medical Secretary

    5 months ago


    Guildford, United Kingdom InHealth Group Full time

    **About The Role**: **Job title**: Medical Secretary **Salary**: £25,147 - £27,957 **Hours**: 37.5 hours per week **Location**: Jarvis Centre, Guildford, Surrey **Introduction**: InHealth is the largest NHS Breast Screening Programme (NHSBSP) provider in England and our Surrey and North East Hampshire (also known as ‘the Jarvis)’ Breast Screening...

  • Medical Secretary

    5 months ago


    Guildford, United Kingdom The Medical People Recruitment Full time

    The Medical People is recruiting on behalf of a clients clinic. The clinic is an Internationally renowned private Vein Clinic. A high-achieving research-led clinic operating from a modern, purpose-built premises working with a multidisciplinary team of highly skilled specialists ranging from Aesthetic Practitioners, Sonographers and Consultant...

  • Medical Secretary

    6 months ago


    Guildford, United Kingdom Circle Health Group Full time

    Applicants should meet the following criteria: GCE/GCSE’s subjects to include English Language Word Processing/RSA II 1 year part qualification RSA Part I Typing skills (WP/RSA/PC Literate) Ability to deal with sensitive issues with empathy and the ability to generate rapport with individuals rapidly Duties of this role include: To provide...

  • Medical Secretary

    2 days ago


    Guildford, United Kingdom InHealth Group Full time

    Job summary Breast screening the women of Surrey and NE Hants is carried out on a fleet of 5 mobile vans with additional capacity at Jarvis Centre. Assessment Clinics, held at the Jarvis Centre, are staffed by a dedicated multi-disciplinary team of Consultant Radiologists, Associate Breast Clinicians, Advanced Practitioners, Mammographers, Assistant...

  • Legal Secretary

    5 months ago


    Guildford, United Kingdom 2i Recruit Full time

    Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues’ needs to see different tasks through to completion. **Company Benefits**: - Hybrid working considered - Free...

  • Medical Secretary

    5 months ago


    Guildford, United Kingdom Guildowns Group Practice Full time

    Duties Process NHS and private referrals to other health care providers. Process Advice & Guidance requests to consultants. Monitor and track hospital referrals and advice and guidance requests via the e-Referral system. Send 2WW (Two Week Wait) referrals via the appropriate system as presented and ensure the referral is recorded appropriately. Check that...


  • Guildford, Surrey, United Kingdom Reed Full time

    Job Title: Senior Legal SecretaryWe are seeking a highly skilled and experienced Legal Secretary to join our Business Law department, specifically within the Banking team. This role is crucial for providing direct support to fee earners to enhance operational efficiency and offering administrative support across the department.Key Responsibilities: Manage...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Carlton Recruitment Solutions Ltd Full time

    Job Title: Legal Secretary - Residential PropertyJob Summary: We are seeking a highly skilled Legal Secretary to join our Business Law Department. As a Legal Secretary - Residential Property, you will provide administrative support to our team of lawyers, handling post-completion tasks and ensuring all activities comply with relevant regulations and legal...


  • Guildford, Surrey, United Kingdom Carlton Recruitment Solutions Ltd Full time £30,000 - £32,000

    Job Title: Senior Legal SecretaryJob Reference: Not ApplicableLocation: Not SpecifiedJob Type: Full-TimeIndustry: LegalCompany: Carlton Recruitment Solutions LtdAbout the Role:We are seeking a highly skilled and experienced Senior Legal Secretary to join our team. The successful candidate will have a strong background in commercial property matters and be...


  • Guildford, Surrey, United Kingdom Reed Full time

    We are seeking a highly skilled and experienced Legal Secretary or Personal Assistant (PA) to join our Business Law department, specifically within the Banking team.This role is crucial for providing direct support to fee earners to enhance operational efficiency and offering administrative support across the department.Key Responsibilities:Manage and handle...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Carlton Recruitment Full time

    Exciting opportunity for a skilled Legal Secretary to join our team in the Business Law Department. As a key member of our Residential Property team, you will provide administrative support to our lawyers and clients, ensuring the smooth progression of matters.Key Responsibilities:Provide high-level administrative support to our lawyers and clients,...

  • Medical Receptionist

    5 months ago


    Guildford, United Kingdom Woodbridge Hill Surgery Full time

    **Care Navigator** **Job summary**: Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone. There is the...


  • Guildford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Administrator (Bank) **Administration Support (Bank)** Guildford Hospital | Administration | Bank | Part Time £11.16 per hour At Nuffield Health the UKs largest healthcare charity, everything we give our patients, members and customers would not be possible without you. Your passion, your warmth, your drive to make a...


  • Guildford, Surrey, United Kingdom Carlton Recruitment Full time

    Seeking a highly skilled Solicitor Private Client to join our team at Carlton Recruitment. As a key member of our department, you will play a vital role in assisting our clients in meeting their fee earning targets and driving the successful development of the firm.Key Responsibilities:Manage support services, including supervision of your own secretary, to...

  • Personal Assistant

    4 weeks ago


    Guildford, Surrey, United Kingdom Carlton Recruitment Solutions Ltd Full time €30,000 - €32,000

    Legal PA Residential Property Full-Time Permanent Hybrid 25 days' holiday plus bank holidays * Private medical cover * Contributory pension * Life assurance * Annual bonus scheme * Career development plans * Social events Exciting role for a Legal PA Residential Property, to take the initiative, progress matters! Based in the Business Law...

  • Bank Administrator

    4 weeks ago


    Guildford, Surrey, United Kingdom Nuffield Health Full time

    About the Role:We are seeking a confident and customer-focused administrator to join our team at Nuffield Health Guildford Hospital.As a Bank Administrator, you will be responsible for managing, appraising, and interpreting data, presenting it in a timely and professional manner.Key Responsibilities:Handle enquiries and general queries.Put your strong IT and...


  • Guildford, United Kingdom CV-Library Full time

    Legal PA Residential Property Guildford £30,000-£32,000 Full-Time Permanent Hybrid Benefits: * 25 days' holiday plus bank holidays * Private medical cover * Contributory pension * Life assurance * Annual bonus scheme * Career development plans * Social events Exciting role for a Legal PA Residential Property, to...


  • Guildford, Surrey, United Kingdom Carlton Recruitment Solutions Ltd Full time

    Solicitor Private Client Full-Time Permanent 25 days' holiday plus bank holidays Private medical cover Contributory pension Life assurance Annual bonus scheme Career development plans Social events Great opportunity for a Solicitor Private Client to assist the client’s department in meeting fee earning targets and ensuring the successful...


  • Guildford, United Kingdom CV-Library Full time

    Solicitor Private Client Guildford 2yrs PQE - £48,000 5yrs - £58,000 Full-Time Permanent Benefits: 25 days' holiday plus bank holidays Private medical cover Contributory pension Life assurance Annual bonus scheme Career development plans Social events Great opportunity for a Solicitor Private Client to assist the client’s...