Mdt Coordinator

The opportunity has arisen for a Band 4 MDT (Multidisciplinary Team) Coordinator for the Thames Valley Vascular Network, based at Oxford University Hospitals NHS Foundation Trust.

The MDT Coordinator will ensure all patients are discussed at the weekly Vascular MDT meetings at the John Radcliffe Hospital, monthly Venous, Complex Aortic and Carotid Body Tumour MDTs by organising the patient lists and ensuring that all relevant clinical documentation is available for clinicians to make informed treatment decisions using agreed templates and processes. This role is essential for coordinating the delivery of care to ensure interventions are carried out as timely as possible, including carotid endarterectomy and abdominal aortic aneurysm repairs, as set out in the national service specification for specialised vascular services. The post-holder will operate as a main point of contact for clinicians and administrators across the network for responding to queries regarding a patient’s clinical investigations and treatment plan.

The role is administrative and will require great organisational skills and attention to detail. Excellent communication skills is essential as you will be working as part a large team. The role will involve liaising with both clinical and support staff. You will receive initial training for the role but knowledge of the NHS, NHS systems and previous experience of arranging and undertaking MDT meetings would be a significant advantage. You will need to be able to cope well under pressure, use your initiative to work individually and work well as part of a team.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

MDT Management & Patient Pathway Coordination

Prepare and circulate lists of patients for discussion at each multi-disciplinary team meeting (MDT) using information provided by relevant parties in a timely manner.

To be responsible for ensuring the accurate and complete collection and management of the minimum data set for all patients to be discussed at MDT and to ensure all patient pathways are correctly mapped and appropriately tracked.

To attend the MDT meetings, keeping comprehensive records of attendance and outcomes of the meeting, and distributing to relevant team members in a timely manner.

Network Lead for the National Vascular Database to ensure information is accurately recorded and audited, and provide training on NVR data entry to staff members across the network.

To ensure that all operational changes affecting the MDT are communicated effectively to all members of the MDT and other interested parties

To check with the MDT Lead Clinician that all the information is correct and complete. To acquire Lead Clinician sign-off of all MDT outcomes.

Collection and interpretation of patient information from notes and MDTs in order to complete data.

Maintain filing systems for MDT’s enabling the team to easily and efficiently access core information

To act as the patient navigator and follow the patient journey from referral, through diagnosis, to treatment.

To utilise negotiation skills effectively regarding theatre bookings, diagnostic testing and any other relevant procedures regarding the patient’s effective pathway.

To ensure all information relating to the patient’s pathway clearly identifies all relevant target dates to aid other members of the MDT in allocating resources appropriately.

To identify bottlenecks/delays in the patient pathway and to follow the Trust escalation policy to raise awareness to the Service Manager as appropriate.

Be a point of contact for general enquiries regarding Vascular Surgery Waiting Times, MDT Co-ordination and Peer Review, providing expert advice and guidance to internal and external stakeholders.

Develop, maintain and audit the Thames Valley Vascular Network AAA Database and assist in data generation for research.

To provide basic analysis of the data for clinicians and the Service Manager and carry out routine audits of patient outcomes.

Take initial responsibility for local resolution of problems that