Workforce Coordinator

5 months ago

Middlesbrough, United Kingdom ELM Alliance LTD Full time

**Workforce Co-ordinator**

**Reports to: Operational Manager**

**Accountable to: Executive Director**

**JOB SUMMARY**

The post holder is responsible for the efficient and effective operation of the clinical workforce scheduling system, including responding to requests for leave from clinical colleagues, preparation and organisation of the workforce rotas, and dealing with requests for changes.

The Workforce Co-ordinator also works as part of the Administration Team, which provides the “back office” support for the federation. The team work together to ensure that tasks are carried out to the required deadlines; to support patient care. The team has to respond to circumstances and a positive and flexible approach is required.

The post holder organises their work and manages their time effectively to ensure that all tasks are completed within the required timescales.

**Working hours**: Monday to Friday 5 days a week with the flexibility to work some of those hours during service operational hours as required.

**Salary**:£24,000-£25,500 (depending on experience)

**JOB DESCRIPTION - Duties and Responsibilities**

Following Federation policies, protocols and guidelines, duties will include:
Clinical scheduling and appointments
- Administer record and respond to requests for leave from clinicians, within federation

policy, referring on any queries to the relevant clinical lead.
- Maintain accurate and up-to-date records for clinician’s annual leave, sickness leave,

maternity leave etc and provide data as requested to payroll.

Prepare clinical rotas in accordance with policy and ensuring all service needs are met.
- Liaise with clinical leads where necessary to address any problems.
- Communicate efficiently with all personnel covered by the rota system to ensure the

clarity of working arrangements and to maintain operational effectiveness of the federation.
- Cancel and re-arrange clinical sessions when necessary, contacting patients as required

to re-arrange their appointments.
- Contact locums to arrange sessions, ensuring this is done in advance so that federation

needs are met.
- Working with HR to ensure that all individual locums have signed an up-to-date federation contract and provided all necessary documents and that there is a suitable written agreement in place with each locum agency.
- Check locum invoices for accuracy.
- Prepare timetables for medical students and other learners.
- Enter appointment schedules on to the computer system(s), ensuring accuracy and that

appointments are available in good time.
- Amend the rotas and appointments as requested, within policy and ensuring all service requirements are met.
- Any other duty required to support the effective operation of these systems.

**Administration duties**

The primary focus of the role is clinical scheduling and appointments, but the following duties will be required as appropriate.
- Keep track of all tasks and ensure they are completed in a timely fashion.
- Contact patients where required.
- Carry out audit and collate statistics, as requested, pertaining to the rota and staff.
- Create standardised invoices and payment requests as required.
- Other administrative duties as required.
- Carry out delegated tasks.

**Communication and relationships**
- Liaise with members of the Federation, Primary Health Care Team, other NHS

organisations and outside agencies as appropriate to the role.
- Communicate sensitively and effectively with patients and carers, using active listening

and adapting communication style and method as necessary to meet their needs.
- Participate in meetings as appropriate.
- Team working
- Understand own role and scope in the federation.
- Work as an effective and responsible team member, supporting colleagues in a flexible

and approachable manner.

**General**:
The post holder will:

- Develop a culture that promotes equality and values diversity.
- Ensure the principles of openness, transparency and candour are observed and upheld in all working practices.
- The post holder will have, or acquire through training provided by the organisation, the appropriate level of safeguarding and knowledge, skills and practice required for the post and be aware of and comply with the organisation’s safeguarding protection policies and procedures.

**Confidentiality**

All staff and contractors working for the ELM Alliance Ltd have both a common law duty and a statutory duty of confidentiality to protect patient (and indeed any personally identifiable) information and only use it for the purposes for which it was intended. The disclosure and use of confidential patient information needs to be both lawful and ethical.

**Information Governance**

ALL staff must keep up-to-date with the requirements of information governance and must follow ELM Alliance Ltd policies and procedures to ensure that ELM Alliance Ltd information is dealt with legally, securely, efficiently and effectively. Staff must approp

  • Workforce Coordinator

    5 months ago

    Middlesbrough, United Kingdom ELM Alliance LTD Full time

    JOB SUMMARY The post holder is responsible for the efficient and effective operation of the clinical workforce scheduling system, including responding to requests for leave from clinical colleagues, preparation and organisation of the workforce rotas, and dealing with requests for changes. The Workforce Co-ordinator also works as part of the Administration...

  • Senior Engineering Manager

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom Imperial Workforce Full time

    Job Summary:We are seeking a highly skilled and experienced Engineering Team Lead to join our team at Imperial Workforce. As an Engineering Team Lead, you will be responsible for leading a team of engineers and ensuring the smooth operation of our plant machinery and services.Key Responsibilities:Lead a team of engineers to maintain, develop, and improve...

  • Project Coordinator

    5 months ago

    Middlesbrough, United Kingdom SeAH Wind Full time

    Are you excited at the prospect of being part of the world's largest Monopile Factory and contributing to such a significant project? - a crucial part of building the foundations for a Net Zero future. Your role as a Project Coordinator will be integral to the success of this ambitious venture. In this position, you will collaborate closely with the...

  • HR Coordinator

    6 months ago

    Middlesbrough, United Kingdom PD Ports Full time

    The Role: PD Ports has an exciting opportunity for an organised Human Resources Coordinator to join our inclusive and collaborative team in Middlesbrough. This HR Coordinator position, which is a replacement role, comes with a salary of up to £26,500 per annum and the opportunity for hybrid working between head office and home. You will be joining the...

  • Document Coordinator

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom SeAH Wind Full time

    Document Controller RoleWe are seeking a skilled Document Controller to manage project documentation, maintain drawing control, and ensure the smooth circulation of documentation and revisions in accordance with specific project and client requirements.The primary responsibility of this role is to accurately log both incoming and outgoing documentation using...

  • Midwife Research Coordinator

    3 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly motivated and experienced midwife to join our Obstetric and Gynaecology Research Team at South Tees Hospitals NHS Foundation Trust.The successful candidate will play a key role in the successful conduct of our expanding research portfolio, working closely with senior research colleagues to manage and coordinate concurrent...

  • Clinical Research Coordinator

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly motivated and experienced midwife to join our Obstetric and Gynaecology Research Team at South Tees Hospitals NHS Foundation Trust.The successful candidate will contribute to the successful conduct of our expanding research portfolio, working closely with senior research colleagues to manage and coordinate concurrent...

  • Quality Coordinator

    3 months ago

    Middlesbrough, United Kingdom Sulzer Full time

    Services_EMEA-E690 Quality Coordinator - Full Time - Middlesbrough, United Kingdom Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.  Sulzer, a global leader in fluid engineering and...

  • Recruitment Coordinator

    7 days ago

    Middlesbrough, United Kingdom SeAH Wind Full time

    Are you ready to be part of the most significant opportunity unfolding right at your doorstep? Why us? We will be the biggest XXXL Monopile factory in the world servicing the offshore wind industry.Our state-of-the-art facility in Teesside is well under construction, and we're actively seeking a Recruitment Coordinator to join our team, the role will...

  • Research Midwife

    2 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly motivated and experienced midwife to join our Obstetric and Gynaecology Research Team at South Tees Hospitals NHS Foundation Trust.The successful candidate will contribute to the successful conduct of our expanding research portfolio, working closely with senior research colleagues to manage and coordinate concurrent...

  • Quality Assurance Specialist

    3 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom Sulzer Full time

    Sulzer is a leading engineering company with a proud heritage of innovation. We are seeking a Quality Coordinator to drive quality and continuous improvement throughout our operations in Middlesbrough.As a Quality Coordinator at Sulzer, you will be responsible for managing and maintaining all quality-related documents, ensuring compliance with industry...

  • Receptionist - Patient Service Coordinator

    3 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly skilled and experienced Receptionist to join our team at South Tees Hospitals NHS Foundation Trust. The successful candidate will provide a high-quality reception service to patients attending outpatient clinics, maintaining an effective appointments system and ensuring a smooth patient experience.Main DutiesProvide a warm...

  • Talent Acquisition Specialist

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom SeAH Wind Full time

    We are seeking a Recruitment Officer to support our Talent Acquisition Specialist in managing the recruitment process for positions within our manufacturing facility in Teesside.The successful candidate will assist in reviewing CVs, ensuring they align with the requirements of each role, and assist in shortlisting candidates.Responsibilities will...

  • Quality Assurance Specialist

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom Sulzer Full time

    Quality Coordinator Role at Sulzer MiddlesbroughSulzer, a global leader in fluid engineering and chemical processing applications, is seeking a Quality Coordinator to drive quality and continuous improvement throughout our operations at our Middlesbrough Service Centre.Main Responsibilities:Manage and maintain all quality-related documents, ensuring...

  • Clinical Quality and Safety Manager

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom North East & North Cumbria ICB Full time

    About the RoleThe North East and North Cumbria Integrated Care Board (ICB) is seeking a skilled Clinical Quality and Safety Manager to join their team. As a key member of the Local Maternity and Neonatal System (LMNS) Programme Management Office, you will play a vital role in ensuring the delivery of high-quality and safe health services to the...

  • Talent Acquisition Specialist

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom SeAH Wind Full time

    At SeAH Wind, we're seeking a skilled Recruitment Officer to support our Talent Acquisition Specialist in managing the recruitment process for positions within our manufacturing facility.This role involves working closely with hiring managers to review CVs, ensuring they align with the requirements of each role, and assisting in shortlisting...

  • Project Director

    1 week ago

    Middlesbrough, Middlesbrough, United Kingdom SeAH Wind Full time

    SeAH Wind is seeking a dedicated Project Manager to ensure excellence in project deliverables. The ideal candidate will oversee project delivery, focusing on customer engagement, and develop core Project Management systems adhering to best practices in offshore wind.Key responsibilities include:Oversight of project delivery with a key focus on customer...

  • Ppm Planner and Scheduler

    5 months ago

    Middlesbrough, United Kingdom SeAH Wind Full time

    We have a new and exciting opportunity for PPM Planner and Scheduler to join us on this exciting journey. SeAH Wind is embarking on an exciting new venture in the renewable energy sector. As a well-established global player, we are committed to sustainability and innovation. Are you excited at the prospect of being part of the world's largest Monopile...

  • Clinical Sister SAU

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

    Job OverviewThis is an exciting opportunity for a skilled and innovative practitioner to join our team as a unit sister in the Perioperative Medicine Collaborative at South Tees Hospitals NHS Foundation Trust.The successful post holder will be responsible for coordinating teams to improve performance, adopting a visible and accessible approach for patients,...

  • Locum Consultant Infectious Diseases Specialist

    4 weeks ago

    Middlesbrough, Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly motivated and experienced midwife to join our Obstetric and Gynaecology Research Team at South Tees Hospitals NHS Foundation Trust.The successful candidate will contribute to the successful conduct of our expanding research portfolio, working closely with senior research colleagues to manage and coordinate concurrent...