Administration Assistant

2 weeks ago


Royal Tunbridge Wells, United Kingdom Southborough CE Primary School Full time

**JOB TITLE**:Administration Assistant

**GRADE**: Kent Range 4 £21,389 - £22,493 pro rata

**HOURS**:41.25 hours per week, (term time only plus 5 INSET days and 6 maintenance days)

Monday
- Friday 7.45am - 4.30pm (with half hour lunch)

**RESPONSIBLE TO**:Headteacher

**LINE MANAGER**:Office Manager /School Business Manager

**PURPOSE OF THE JOB**:To provide admin support to the Main Office as required.

**DUTIES AND RESPONSIBILITIES**

LEADERSHIP AND MANAGEMENT
- To offer administrative support as required to members of SLT (Senior Leadership Team).

RECEPTION AND TELEPHONE DUTIES
- To meet and greet parents and visitors
- To welcome all visitors, and ensure that all safeguarding measures are adhered to e.g. safeguarding procedures, signing in/out and fire alarm routines etc.
- Providing a first point of contact for pupils and parents and deal with any queries that arise or refer them to ensure that matters are dealt with effectively.
- To relay messages to staff, pupils and parents as appropriate.
- Welcome and direct supply staff ensuring they are provided with necessary information for their session.
- Prepare any necessary refreshments for visitors and/or meetings as required.

ADMINISTRATION
- Provide general admin, IT and secretarial support as requested by the Office Manager, School Business Manager and AHT/SENCo
- Support the day to day and core clerical and administration functions of the school including clerical processes, word processing, IT based tasks requiring knowledge of various IT packages.
- To undertake photocopying, filing and general office duties as necessary.
- To package, post and deliver parcels and letters as necessary.
- To collate information as requested.
- To anticipate, prepare for and provide necessary communication essential to successful organisation of school events e.g. photos and parent consultations.
- Assist with producing marketing and promotion material for the school
- Editing and updating the school website as requested.
- To record and maintain information using the school’s Management Information System (MIS).
- To provide IT administration support for pupils and staff, liaising with the school’s IT provider when necessary.
- To help maintain the school’s asset register.
- To check and maintain stocks of ICT consumables as required.
- Co-ordinate, manage and audit the borrowing of IT equipment
- Setting up of IT equipment for lessons/Worship, visitors as required

FIRST AID
- To administer medicines and provide basic first aid treatment to pupils to ensure their welfare at school, recording treatment as necessary.

PERSONNEL AND STAFFING
- To liaise with the Office Manager, School Business Manager, Admin and Site teams.
- To liaise with the Pupil Wellbeing Manager and SLT.

ESTATE MANAGEMENT
- To support the development of family learning/parent meetings/workshops/events and all school facilities for out-of-school use, with particular reference to the local community.
- To contribute towards the management of Health & Safety within the School.

GENERAL
- Ensure equal opportunities for all.
- Contribute to the overall ethos / work /aims of the School.
- Establish constructive relationships and communicate with other agencies / professionals
- Attend and participate in regular meetings as required.
- Participate in training and other learning activities and performance development as required.

This job description is a guide and is not necessarily an exhaustive list and you may be asked to carry out other tasks as directed by the Headteacher/School Business Manager.

**Job Type**: Permanent

**Salary**: From £21,200.00 per year

**Benefits**:

- Company pension
- Health & wellbeing programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 14/07/2023
Expected start date: 01/09/2023



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