Facilities Administrator

Overview:
**Care. Initiative. Pride. We see more than just**
**high standards**
**.**

**Facilities Administrator**

**Location: Ashton Old Library, Ashton-Under-Lyne**

Working hours: 38.75 hours per week, Monday to Friday, 8:30am - 5pm

Contract: Full-time, permanent

Job title: Internally known as Small Works Coordinator

Relationships. Results. Success. At Robertson Facilities Management, we see them our way. We’re professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services businesses. And as Small Works Coordinator you’ll be part of a team that’s doing incredible things - for ourselves, for the partners we work with, and for a truly sustainable future.

Your new role:
The Facilities Administrator, or Small Works Coordinator, provides administration support to the Client Contract, managing the CVN, Lifecycle, and Defects trackers to ensure all open requests are managed in line with any contractual obligations and to mitigate deductions.

**What you’ll do**:

- File Management both electronic and hard copy. This will include the maintenance of the CVN and lifecycle trackers, collation of all information relating to quoted CVN, Lifecycle, and Defects works and management of all job specific paperwork from sub-contractors relating to PFI ‘Building Schools for the Future’ and Design and Build Projects.
- Process change order documentation and send to relevant contact for approval within contractual timescales.
- Logging all CVNs and Lifecycle works (ARFs) onto CAFM system and requesting extensions if required, creating job numbers and electronic files.
- To chase/escalate to management team, any open requests that require attention. This will require understanding the contractual obligations for CVN, Lifecycle, and Defect processing and managing the CVN/ARF and Defect requests through the key contractual milestones.
- To contact Sub-Contractors and Supply Chains as required for progress updates.

**What you’ll need**:
**Who we’re looking for**:
People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.

What's in it for me:
**Working the Robertson Way**

Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means

**We listen**

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

**We are professional**

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

**We take responsibility**

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

**We are determined to succeed**

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

**We are one team**

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

**What’s**
**in it for you?**

In addition to the hourly rate, we offer a wide range of rewards and benefits, including 33 days annual leave, a great pension, and valuable life assurance. What’s more, you’ll also be able to make the most of a range of brilliant extras. These include our Cycle to Work Scheme, discounts at restaurants and cinemas with a Taste Card, annual flu vaccine, and Health & Wellbeing and Life Management Support for you and your family.

When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you.