HR Administrator

7 months ago

Retford, United Kingdom West Burton Energy Full time

As an equal opportunity’s employer, West Burton Energy is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

**Job Purpose / Overview**

The HR Administrator is integral to the development and success of Human Resources in West Burton Energy and will assist and support the HR Assistant and HR Director. The role is a central support to West Burton Energy’s operational Human Resources team and all employees and is responsible for the provision of quality administration information and support through the areas of Payroll, Recruitment, HR Administration, Learning & Development, Compensation & Benefits, and HR Information Reporting.

This position would suit a proactive, enthusiastic, methodical and adaptable team player with excellent interpersonal and customer focused skills with a keen eye for detail. They will ideally have experience of working in an HR or Payroll field.

**Contextual Information**

**Operating Environment**

The HR Administrator position reports to the Human Resources Assistant. The position interfaces with all discipline areas of the business and wider external stakeholders.

Human Resources are responsible for delivering, redesigning and consolidating HR and Payroll support activities. The HR Administrator is responsible for the accurate delivery of payroll processes and employee benefits, for around 100 monthly paid employees, in time to meet the monthly payroll deadline and in compliance with both company policy and HMRC legislation, and in line with internal audit controls.

The HR Administrator will contribute to the success of the function by supporting change and striving to achieve high levels of customer satisfaction. A professional, efficient, courteous and confidential approach will be essential.

The successful applicant for this role will need to take an active interest in their self-development.

**Principal Accountabilities**

There are a broad range of activities an HR Administrator will undertake in supporting the life cycle of an employee, including:
**HR Administration**
- Flexible Working/Work-Life Solutions
- Personal details changes
- Subject Access Requests
- Probation / Right to work in UK reviews
- Absence and Leavers
- Purchase Order requisitions
- Employment and financial references
- Learning & Development - organise & track training
- Working Time Monitoring
- Induction Monitoring
- Produce, analyse and present monthly HR metrics including site reports and Board report.
- Annual Employee Engagement Survey analysis & reporting

**Recruitment** - Vacancy through to Offer:

- Adverts
- Applicant Management
- Maintaining Bamboo HR Recruitment system
- Recruitment Logistics
- Liaise with Managers
- Right to Work in UK verification
- Pre-employment referencing
- Process new hire for Payroll & Benefits

**Payroll and Benefits**
- Maintain employee payroll database in Bamboo HR, Avantus Flex Benefits system & TMF Horizon
- Manage New Hire processes
- Operation of the Flex Benefits and Company Healthcare schemes including liaison with individual benefit providers on product administration and invoicing
- Administer company-wide benefits (Gymflex, Cycle to Work, Childcare vouchers, Season Ticket Loans etc.) including approval of monthly order lists and invoicing
- Manage Employee Contractual and Occupational Statutory Changes and Payments
- Managing changes to employee personal allowances
- Reoccurring payments & deductions for employees e.g. First Aid payments, TU Membership
- Process Attachment of Earnings Orders
- Respond to pay enquiries from HMRC and other statutory & non-statutory bodies
- Tax and NI queries and related statutory deductions
- Manage administration of employee Compensation and Benefits

This list is not exhaustive:
All of the above activities require:

- Collaborative working
- All completed activities adhere to best practice, policy and process and any legislative requirements.
- Proactively manage relationships with stakeholders such as Managers, Benefit & Payroll Providers, Training providers, internal and external job applicants.
- Respond to all requests for information or support within an appropriate timescale.
- Support HR Director with projects relating to new activities as and when required.

**Knowledge, Skills, Qualifications & Experience**

**Knowledge & Skills**

Essential
- Ability to work under pressure and meet deadlines while handling multiple tasks
- Strong Payroll and/or HR administration experience
- Excellent attention to detail and an analytical mind-set
- Customer focus
- Good numeric and verbal skills
- Ability to identify process improvements and enact change
- Prioritisation skills
- Able to work collaboratively as part of a team and on own initiative
- Integrity
- Ability to communicate

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