Service Desk Team Leader

5 months ago

Newcastle upon Tyne, United Kingdom Norton Rose Fulbright Full time

Practice Group / Department:
IT Regional - Service Desk Management - Newcastle

**Job Description**:
We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do.

The Team

The Service Desk is part of the EMEA Service Delivery Team and provides a single point of contact for both our London and International Offices.

The key focus of the team is to deliver a world class IT service to the business.

The Role

Reporting to the Service Desk Manager, this role requires a proactive, well-organised, self-motivated individual. The role holder must have excellent written and verbal communication skills, as there will be interaction with the business and internal IT stakeholders at all levels. Technical expertise is also required as the expectation will be that you are part of the team actively assisting in resolving issues as well as your leadership responsibilities.

The role will involve but is not limited to the following:
Team Management:

- Ensuring that your team rota is managed, and the appropriate number of staff are onsite at the prescribed times.
- Taking joint responsibility with the Service Desk Team Leader (Desktop Support and User Admin) in the absence of the Service Desk Manager
- Assist in the implementation of and adherence to ITIL processes and best practices within the Service Desk
- Assisting in measuring and reporting on KPIs and SLAs for your team

Leading the First Line Team:

- Ensuring that trend analysis and potential problem areas are correctly being identified and reported by your team
- Ensuring regular one to ones are held with these teams to discuss monthly performance, address any training needs and review status of yearly Objectives and providing the Service Desk Manager with a monthly overview of these sessions
- Ensuring that there is sufficient cover on the desk in 1st Line on a daily basis
- Monitoring the ServiceNow call queues to ensure that all tickets are handed within SLA and to the appropriate standards.

Escalation Point:

- Initial escalation point for customer escalations
- Part of the internal Service Desk escalation team, acting as a technical point of contact for the Service Desk Analysts, Senior Service Desk Analysts and Apprentices

Process Management:

- Identifying service improvement initiatives for the Service Desk and ensuring these are documented, reported up and adhered to by the Service Desk
- Assist the Service Desk Manager with the creation of, maintenance of and distribution of all Service Desk Processes

Quality Management:

- Identifying any ticket quality issues within the team by way of a monthly review, creating reports on each team member’s performance, and ensuring that any issues are acted upon quickly and efficiently
- Ensure that the monthly reporting regarding Quality Management is available to the Service Desk Manager and EMEA Service Delivery Manager on a monthly basis

Major Incident Management:

- Together with the Service Desk Manager (Desktop Support), take ownership of the Major Incident process during office hours, ensuring that all aspects of the process are followed
- Ensure that the Service Desk are aware of any Major Incidents underway, and potential workarounds for these

Skills and Experience Required
- Proven experience in team supervision, work load prioritization and resource management
- Quantifiable experience in the following ITIL service management disciplines: Incident, Major Incident and Request Fulfilment
- Some experience of the ITIL Problem and Change disciplines.
- Ability to manage personal and team workloads (including management of team rotas)
- Proven ability to be able to measure and monitor the team’s operational performance through agreed KPIs. Providing management reports for the Service Desk Manager/Customer Services Manager on both team and individual analyst performance
- Significant experience working with high profile, VIP customers, in a demanding and time critical environment
- Microsoft Windows 10 and Windows 11
- Microsoft Office 365 or above
- Signify/RSA tokens and software tokens
- iPhone devices - configuring and troubleshooting
- Printing solutions (desktop and MFD)
- Active Directory
- DealrooM/File transfer solutions
- NexThink experience preferred
- Worksite DMS (or other Document Management Systems)
- Document Management tools
- Expert, CMS, Interaction
- Encryption software

Shift information
- The EMEA Service Desk p

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