Human Resources Assistant

2 days ago

Milton Keynes, United Kingdom Ingram Content Group Full time

Company Description

The world is reading and **Ingram Content Group UK Ltd** (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity.

**Job Description**:
**Human Resources Assistant**

**Supervisor’s Job Title: HR Business Partner (International)**

**Hybrid Work Options based from Milton Keynes Office**

**Mon - Fri 8.30am - 5pm with flexibility as needed**

**Job Summary**

To provide a complete, professional Human Resources Administration support service to the Human Resources Business Partner and HR Generalist.

**Essential Job Duties**:

- Collaborates with the wider HR team/ hiring management to develop, implement and execute a robust hiring strategy for each vacancy.
- Liaises with internal and external stakeholders to understand their hiring needs and goals.
- Ensures adherence to legal, regulatory, and firm compliance requirements throughout the recruiting process.
- Completes new starter paperwork, contracts, arranges and completes inductions and on boarding across sites, primarily Milton Keynes and London.
- Produces contract documents and offer packs ready for hiring.
- Maintains HR database on **Cintra IQ** & **PeopleSoft** and is responsible for inputting data and manipulating the database, ensuring the provision of accurate and relevant management information in support of decision making processes.
- Processes starters, leavers, probations, promotions, changes to employee circumstances and references in line with Company procedures.
- Conducts required 'people' audits ensuring Right to Work, driving licence and beneficiary nominations are kept up to date and comply with all required HR admin activities and GDPR requirements.
- Produces monthly statistical HR reports for headcount, sickness, holiday utilisation, and temporary staffing.
- Updates organisational charts and posts to intranet.
- Accurately maintains manual and electronic personnel files in a confidential manner.
- Answers general HR enquiries by telephone within the department as necessary.
- Answers a wide range of queries, both from external and internal sources e.g. references including financial in line with GDPR regulations.
- Records associate training, holiday, sickness and other absences and produces reports.
- Assists with general events such as salary review process and performance management.
- Produces general correspondence relating to HR matters as required.
- Acts as note-taker at meetings, typing up notes and circulating to all parties.
- Ensures compliance with appropriate levels of confidentiality and Data Protection legislation at all times.
- Reviews administration processes and methods of working to increase the efficiency and effectiveness of the department and implement changes.
- Undertakes ad-hoc admin, attends meetings and assists with projects as required.
- To be responsible for your own Health and Safety and be aware of factors affecting your colleagues in order to maintain a safe environment.
- To report any accidents, potential hazards to your Line Manager immediately.

**Qualifications**:
**Qualifications (Typical Experience, Typical Education, Knowledge/Skills/Abilities)**:
**Experience**:

- 1 year of experience within a Recruitment or HR environment in an administration capacity is essential
- CIPD associate level 3 or above preferred but not essential

Must have a sound knowledge of human resources administration practices and procedures and be able to exercise good judgment and interact effectively and efficiently at all levels to meet their needs whilst maintaining compliance with established company practices and the law.

**Education**:

- Good general education. English & Math GGCSE grade C/ 4 or above

**Skills**:

- Desirable that the job holder will have experience of all aspects of Human Resources administration life-cycle, have a high level of professional credibility and be able to communicate confidently at all levels of the business, have excellent communications skills, verbal and written, with experience of drafting HR, legal and business correspondence.
- Must be a self-starter who can work independently, must be very detail oriented, well organized, good recall and memory, and have the ability to effectively handle multiple priorities and meet strict deadlines.
- Experience with HR systems **PeopleSoft/ SmartRecruiter/ Cintra** Payroll would be advantageous.
- It is essential to be able to work flexible hours with some travel required to other sites in Milton Keynes, Plymouth and London.
- Ability to think outside the box, use initiative, be creative and results focused.
- Ability to travel for meetings, training seminars, on boarding and legal updates as and when required

Additional Information

Company Bonus Scheme

Pension Scheme

Life insurance

Sickness Scheme

Free Drinks on site

Fre

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