Administrator to Capacity Management Team

3 months ago


Liverpool, United Kingdom Liverpool Heart and Chest Hospital Full time

Provide the administrative/ secretarial support to the Capacity Management Team. Co-ordinate and distribute the Hospital Bed/Site Management rota each month. PPCI service: register all relevant information onto ICS/PAS and EPR Patient Flow system upon activation of the PPCI bleep in preparation for their arrival into Cath Lab, admit, print labels and deliver to Labs once the patient arrives. Converse daily with the discharge team as to possible swaps and in/out transfers to and from the trust, chase up any delayed discharges ofpatients and provide ad hoc information regarding the same during weekends.

Help Capacity team with the production of general correspondence such as general reports, rotas and presentations. Processing referrals for Urgent Inpatient Transfers, registering of all patient information upon receipt and sending referrals to appropriate consultant. Chase up any missing clinical information as required. Update and maintain the surgical Urgent Database
- Keeping records if correspondence, in referral timeline.

Actioning instructions from consultant of the week in regards to the management of the patient. Informing referring trusts as to date of operations maintaining the surgical diary so patients are transferred in a time for their procedure. Keeping urgent referral up to date, ensuring any patients who are waiting for information are chased up on a regular basis to ensure their length of referral to transfer is not greater than the targets set for the desired procedure. Deal with enquiries by letter or telephone from patients, wards, general practitioners, outside Trusts, other services and agencies.

Accept transfer details from other trusts and give instruction regarding medication to stop as per protocol NBM status if required, arrange for patient beds in line with transfer guidelines and with the supervision of the Hospital Coordinators. When required help with the Collation information for audit purposes and produce reports Listing for Cath Lab lists, using care cube Update and Amend operations list and PAS theatre schedule as & when required. Arrange for all old documentation to go to Restore Archiving, keeping a database to show this. Please see attached documents for a full copy of the job description.



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