Estates Coordinator 053

2 weeks ago

Birmingham, United Kingdom NHS Property Services Full time

**NHS Property Services have a fantastic opportunity for an Estates Coordinator in Aston Pride Community Health Centre, Birmingham. The role attracts a salary of £30,000- £45,000 & 27-Days Holiday.**

Supporting the Senior Estates Manager, the purpose of this role is to ensure that local site services meet the needs of colleagues, patients, and visitors within NHS Property Services premises in accordance with policies and procedures, legislation, and statutory requirements.

The Estates Coordinator will be responsible for the co-ordination of in-house/outsourced services in a facilities service provision across a portfolio of properties.

Team Contributors play an important role at NHSPS. They work collaboratively with colleagues across the business who deliver for our customers and who keep the business running smoothly. Typically, they are responsible for the delivery of defined elements of the strategy and operating plans.

Their remit includes:

- Communicating key messages to team members about work plans and priorities, cascading organisational information to keep them connected to what is happening in the wider business
- Contributing to the development of local strategies and plan
- Role modelling the values and behaviours and setting the cultural tone of the team
- Engaging and collaborating with managers across the business
- Embracing and embedding change and other organisational initiatives
- Tackling inefficiencies and driving continuous improvement
- Embracing, adopting, and embedding technology to enable business outcomes

Key Responsibilities
- Planning and co-ordination of activities in a portfolio of properties including managing tenant liaison, chair meetings, briefings, or training sessions. Reviewing actions and ensure timely updates are provided to customers on any issues.
- Respond appropriately to issues as they arise, ensuring work is delivered within agreed Service Level Agreements (SLAs)
- Manage a selection of contracted services in the assigned portfolio and ensuring that contractors work in accordance with NHSPS SLA’s and policies and procedures.
- To co-ordinate a program of regular inspections and checks with service teams and contractors to include building audits and compliance activities. Produce reports and ensure any actions are identified and risks are mitigated
- Responsible for the management of security issues across the sites, including reporting and investigation of incidents, security audits, plan developing, implementing and reporting on action plans resulting from audits.
- To identify risks and take the necessary actions and reporting through appropriate mechanisms.
- Responsible to the Senior Estates Manager for overseeing the reporting and monitoring of progress for all maintenance, repairs, health & safety, and compliance issues
- Work with the Senior Estates Manager to ensure adequate continuity of service is in place to maintain the delivery of services in the event of any adverse incidents
- Ensure that property information is managed and updated in the building database and ensure the appropriate recharge of all costs to tenants
- Maintain the asset registers for the properties
- Act as the occupier liaison contact for any new works carried out in the premises
- Responsible for the day-to-day purchase to pay process for your portfolio within budget
- Where appropriate (eg. PFI) ensure that all contractual requirements are being met and schedules are being carried out and monitored

This role will require you to demonstrate the following Experience, Capabilities and Knowledge
- Broad FM and Property experience
- Experience of Health and Safety Management and associated safe systems of work
- Ability to work as part of a team but also capable of working independently within appropriate Delivery guidelines
- Demonstrable experience in dealing with Customers, Partners and the public and dealing with sensitive and confidential information
- Experience of working with budgets
- Experience of supplier management and dealing with challenging situations
- Management and co-ordination of onsite contractor and suppliers (Pre, during & post working activities)
- Planning and delivery/implementation skills
- Tracking and reporting Key Performance Indicators
- Data-driven decision making
- Budget management
- NHSPS ‘engage and enable’ behaviours
- Stakeholder management
- Continuous improvement
- Customer focus
- People management and coaching skills
- Colleague engagement/wellbeing
- Taking personal accountability
- Relevant legislative/regulatory frameworks
- Broad understanding of modern people practices
- Knowledge of FM building compliance, Healthcare cleanliness standards
- Knowledge of how to engage effectively with local customers colleagues
- Knowledge of achieving service delivery KPIs and associated targets
- Creation and implementation of effective building maintenance plans
- Broad understanding of operational requirements for properties and how t

  • Assistant Estates Manager Assistant Estates Manager

    7 days ago

    Birmingham, United Kingdom Cobalt Consulting (UK) Ltd Full time

    Cobalt Recruitment is working alongside a best-in-class Real Estate brand that is looking to hire a part-time Assistant Facilities Manager for a large mixed-use development in the Birmingham area. Made up of commercial offices, retail, and leisure amenities, as well as a large public realm, this bustling community represents a unique living, breathing, space...

  • Assistant Estate Manager

    7 days ago

    Birmingham, United Kingdom Cobalt Consulting (UK) Ltd Full time

    Cobalt Recruitment is working alongside a best-in-class Real Estate brand that is looking to hire a part-time Assistant Facilities Manager for a large mixed-use development in the Birmingham area. Made up of commercial offices, retail, and leisure amenities, as well as a large public realm, this bustling community represents a unique living, breathing,...

  • Estates Assistant

    Found in: Whatjobs ES C2 - 5 days ago

    Birmingham, United Kingdom Joshua Robert Recruitment Full time

    Join an innovative and dynamic team at a premier global property consultancy, deeply rooted in Birmingham's thriving landscape. We specialize in delivering unparalleled property and real estate solutions to clients worldwide. Our commitment lies in fostering a collaborative, forward-thinking environment that prioritizes professional growth and career...

  • Property Manager

    6 days ago

    Birmingham, United Kingdom Property Management Recruitment Full time

    About Us Our client, a leading managing agent dedicated to delivering exceptional property management services nationwide, is seeking dedicated individuals to join their dynamic team. With a focus on modern apartment buildings, traditional blocks of flats, mixed-use developments, private housing estates, and portfolios of rented properties, our client aims...

  • Property Manager

    Found in: Jooble UK C2 - 6 days ago

    Birmingham, United Kingdom Property Management Recruitment Full time

    About Us Our client, a leading managing agent dedicated to delivering exceptional property management services nationwide, is seeking dedicated individuals to join their dynamic team. With a focus on modern apartment buildings, traditional blocks of flats, mixed-use developments, private housing estates, and portfolios of rented properties, our client aims...

  • Real Estate Manager

    Found in: Whatjobs ES C2 - 5 days ago

    Birmingham, United Kingdom Blue Moon Recruitment Full time

    THE COMPANYBrandSafway is a leading global provider of access, specialised services and forming & shoring solutions to the industrial, commercial and infrastructure markets.SUMMARY OF POSITIONThis position is responsible for the management of BrandSafway’s properties in the UK working alongside the Senior Regional Manager Real Estate. This position is an...

  • Estates Assistant

    2 weeks ago

    Birmingham, United Kingdom Joshua Robert Recruitment Full time

    Join an innovative and dynamic team at a premier global property consultancy, deeply rooted in Birmingham's thriving landscape. We specialize in delivering unparalleled property and real estate solutions to clients worldwide. Our commitment lies in fostering a collaborative, forward-thinking environment that prioritizes professional growth and career...

  • Real Estate Manager

    Found in: beBee S GB - 2 weeks ago

    Birmingham, United Kingdom Blue Moon Recruitment Full time

    THE COMPANYBrandSafway is a leading global provider of access, specialised services and forming & shoring solutions to the industrial, commercial and infrastructure markets.SUMMARY OF POSITIONThis position is responsible for the management of BrandSafway’s properties in the UK working alongside the Senior Regional Manager Real Estate. This position is an...

  • Project Support Coordinator

    1 week ago

    Birmingham, United Kingdom Pure Human Resources Full time

    **_Project Support Coordinator_** **_ Hybrid - WFH/clients’ sites in Midlands (Birmingham area)_** **_ Permanent, Full time_** **_ Salary: £27-33K DOE_** 'Simplifying Complexity' Our client Inscyte Limited is a specialist Private Financial Initiative and asset management consultancy that provides direct services in support of public sector provider...

  • Senior Estates

    15 hours ago

    Birmingham, United Kingdom NHS Blood and Transplant Full time

    **Job Summary** The Estates and Facilities Department covers a very large and diverse range of duties, as Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling...

  • Real Estate Manager

    2 weeks ago

    Birmingham, United Kingdom Blue Moon Recruitment Full time

    THE COMPANY BrandSafway is a leading global provider of access, specialised services and forming & shoring solutions to the industrial, commercial and infrastructure markets. SUMMARY OF POSITION This position is responsible for the management of BrandSafway’s properties in the UK working alongside the Senior Regional Manager Real Estate. This position is...

  • Associate Director

    2 weeks ago

    Birmingham, United Kingdom Joshua Robert Recruitment Full time

    Job Title: Associate Director of Property and Asset Management A world Leading Property Consultancy and a globally renowned firm specialising in real estate services, advisory, and consultancy. With a proven track record of excellence and innovation, they provide unparalleled expertise to clients across various sectors worldwide. Their commitment to...

  • Estate Agency

    1 day ago

    Birmingham, United Kingdom AMR - Specialist Property Recruiters Full time

    Are you looking for a fresh opportunity with a company that offer long term potential, the opportunity to develop your career and work with a dynamic, motivated team of like minded property professionals ? They are a highly regarded practice with a reputation for excellent customer service. People tend to stay with the company as they offer an excellent...

  • Senior Legal Pa

    5 days ago

    Birmingham, United Kingdom Gleeson Recruitment Group Full time

    **Senior Legal PA** Birmingham City Centre & Hybrid Working Full Time: Permanent Role REAL ESTATE TEAM Gleeson Recruitment Group are recruiting for an international law firm who are looking to recruit a Senior Legal PA to work in their Real Estate team. It is essential for this role, that you have experience working in a busy Real Estate team and thrive...

  • Estate Agency

    15 hours ago

    Birmingham, United Kingdom AMR - Specialist Property Recruiters Full time

    Experienced Commercial or General Practice Surveyor/Property Manager required for a fantastic property agent in Central Birmingham. Excellent remuneration dependent on experience but in the region of £40-50,000 per annum. The brief to oversee the existing commercial portfolio plus develop and expand the commercial business taking advantage of the...

  • Help Desk Coordinator

    1 week ago

    Birmingham, United Kingdom Multi Trades Recruitment Limited Full time

    Multi Trades Recruitment are looking for an experienced Help Desk Coordinator for a full time permanent job based in the Birmingham B18 area. **About The Job** - You will form part of the team on site who respond, plan and organise the full life cycle of all facilities management work from customer enquiry to job completion. - The role entails you to...

  • School Support Coordinator

    5 days ago

    Birmingham, United Kingdom Pertemps Network Group Full time

    **Job Description**: One of the prestigious universities based in Birmingham are seeking a school support coordinator to join their team for a minimum of 3 months with the potential for extension. This will be a full-time position based in the office with interviews commencing at the start of January. Main duties and responsibilities - To act as first point...

  • Lettings Coordinator

    15 hours ago

    Birmingham, United Kingdom Martin & Co Full time

    Basic Salary: £21,000 (Plus £2,000 commission) OTE (On Target Earnings): £23,000 Location: Jewellery Quarter The Martin & Co Birmingham offices are the Number 1 office out of the 200 Martin & Co's in the UK. This is a great opportunity to be part of a busy office and a large team of over 40 property professionals doing over 150 lets per month and...

  • Admin Assistant

    1 day ago

    Birmingham, United Kingdom Multi-Trades Recruitment Full time

    Multi Trades Recruitment are looking for an ADMINISTRATOR for our well-established Client This is a full-time, permanent position **About You**: - Having previous experience as Administrative Assistant within a Real Estate background is advantageous but not mandatory. - Excellent written and verbal communication skills. - Strong organizational and time...

  • Senior Property Manager

    22 hours ago

    Birmingham, United Kingdom SelectLeaders Full time

    The Senior Property Manager will be responsible for a portfolio of outpatient medical properties in their designated location. The ideal candidate will have experience with healthcare facilities and have a proven track record of managing relationships with key members of healthcare systems. Responsibilities include but are not limited to: Develop and...