Company Administrator

1 month ago


Swindon, United Kingdom ZPos Ltd Full time

**Job Specifics**
- Work location: 3 Stanton Court, South Marston Industrial Estate, Swindon, Wiltshire, SN3 4YH
- Hours: 40 hours per week, Monday to Friday, 9:30am - 6pm

**About The Role**

Are you a **capable bookkeeper**/accountant that would describe yourself as **hands-on** and **entrepreneurial**? Have you ever thought about running a company? This is a truly diverse and exciting role where you'll effectively be operating a head office for a group of small businesses, doing whatever is needed in order to support their day-to-day operations.

You'll be based at the parent company's office in South Marston (Swindon) and have access to other teams to support your endeavours.

No specific prior experience is needed except an industry recognised financial qualification. This role calls for an extremely versatile, pro-active, organised, and diligent individual, who enjoys getting stuck in and learning new things. You'll have opportunity to have a significant impact on the day to day running of our group of companies. Training can be given on most aspects of this role, but a large part of this role will be focused on the bookkeeping, so you'll need to already be confident with the principles of accounting.

It's worth noting that all of the duties are already currently being managed and this role is to take as much of the work away from the Director as possible.

**Main Responsibilities**
- Purchasing - buying supplies/stock, finding better prices, looking for suppliers
- HR - assisting with interviews, onboarding staff, contracts, offboarding, being the a point of contact for staff, document compliance
- Finance - managing the company bank accounts, paying suppliers/staff, bookkeeping, VAT returns, payroll, pensions
- Collaborate with external partners, such as vendors, clients, and auditors, to ensure timely and accurate delivery of services.
- Customer Service - Answering the telephone and providing customer service
- Events - organising any events, finding entertainment
- Marketing - coming up with ideas to promote the businesses, working with our marketing team to arrange social media content
- Research & Development - researching products/services and trends
- Administrative Support - provide general admin support as needed

**Example Tasks**
- Trying to find cover if a staff calls in sick, potentially driving to the shop and help them take orders in a coffee shop, or tidy up
- Making a quick sign with new opening hours, laminating it and driving it to a business to put it up
- Coming up with ideas for a new drink for Valentine's Day, trying/experimenting with it, then working with our marketing team to promote it
- Chasing receipts from the business managers who've bought stock, then recording it in our accounting software
- Finding a magician for an event that you decide to put on for charity
- Taking phone calls from customers who are enquiring about whether we sell an item
- Calling suppliers to negotiate pricing
- Arranging to get staff uniforms produced, then delivering them to the staff
- Research new energy providers
- Liaising with accountants for our annual statutory accounts
- Logging in to the HMRC/GOV portals and paying taxes
- Obtaining ID for new starters, scanning their documents and adding them to a HR system
- Working out how to organise all the letters and paperwork that comes in to the business
- Booking repairs/returns for faulty equipment
- Identifying potential ways to make or save money for the business
- Arranging staff parties/events such as a day out at the races to celebrate something
- Prompting shop staff to take photos for social media, then passing it to the marketing department in the parent company
- Tasting a tonne of new cakes that we might want to sell
- Helping to set up a new company from scratch
- Changing the locks
- Taking meter readings
- Communicating with the council to arrange relevants licences
- Dealing with any complaints from staff or customers

**Requirements**:

- Confident & proactive with a friendly personality
- Ability to maintain confidentiality
- Extremely diligent and organised
- Strong knowledge of tax, capable of preparing VAT returns
- Excellent written and communication skills
- Proficiency in MS Office, especially Excel (formulas) and Outlook (rules) and experience with accounting software such as Xero/Sage
- Valid driving licence
- Logical/lateral thinker, with the ability to work independently, take initiative, and problem-solve
- Minimum of 7 GCSEs, with A-C (5-9) grades in Maths & English
- Financial certification such as AAT (level 3 or above) or ACA/ACCA/CIMA etc

**Bonus Skills/Qualifications**
- Experience in recruitment, including advertising jobs and conducting interviews etc.
- Previous experience with project management
- Experience using HR systems, for example Sage HR, Cake HR, BrightHR, BreatheHR etc.

**What We Offer**
- Competitive salary with opportunity for growth
- 31 paid holiday days (includes Bank Holidays)
- Birth



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