Medical Personal Assistant

3 weeks ago

Oldham, United Kingdom Northern Care Alliance NHS Group Full time

The Northern Care Alliance NHS Foundation Trust (NCA) brings together staff and services from the former Salford Royal NHS Foundation Trust and The Pennine Acute Hospitals NHS Trust. The sheer size, scale and potential of our combined service is huge. Together, we’ve a wealth of skills and resources to share and tap into and, a wide range of career paths for you to develop and explore. If you want to join a team of around 20,000 NHS experts in delivering high-quality, local care across Salford, Oldham, Bury and Rochdale and beyond
- **come and take your place with us.**

**Job overview**:
**We are looking for 2 experienced and qualified Medical Secretaries who can support the consultant medical lead and wider multidisciplinary team with administrative duties.**

You will provide an efficient and effective secretarial and administrative service to the Lead Consultant for the Occupational Health Department and the wider multidisciplinary team, to assist the department in achieving its objectives and offering a high-quality service.

Occupational Health works alongside recruitment, making sure that staff are fit to commence their role and provide any advice or support required to help the staff member to fulfil their role.

The aim of the NCA Occupational Health Department is to maintain the health and wellbeing of employees, therefore increasing productivity, reducing sickness absence and assisting in the recruitment and retention of employees.

**Main duties of the job**:
This will include, but is not limited to, medical report writing, audio typing, diary management, proving support and structure to internal and external educational events, being the first port of call for queries to the Consultant Lead. You will provide general administration support to the Consultant Lead to ensure timely reports are completed following clinics, manage the bookings and appointments for ill health retirement requests and complex cases, including regular chasing of any external reports.

You will support the department by ensuring all systems are updated on behalf of the team (ESR, SMART etc) and will provide regular updates on structure charts, distribution lists, our internal webpages and provide minute taking duties in meetings across the department.

We offer a wide range of services which benefit both staff and managers to help reduce staff sickness absence and to promote a healthy, motivated workforce. These include:

- Management referrals and self-referrals with an Occupational Health Advisor or an Occupational Health Physician
- Immunisations
- Ill health retirements
- Physiotherapy for musculoskeletal conditions affecting staff members in the workplace
- Counselling service for staff
- Health surveillance, which includes skin assessments, hand held vibration, audiometry and spirometry.
- Needlestick injuries that occur during the departments core hour

**Working for our organisation**:
**Salford Care Organisation** is part of the Northern Care Alliance, one of the largest NHS organisations in the country. Salford is the place, which is taking bold, pioneering steps towards delivering a world class, fully integrated care system for adults. Salford Care Organisation is responsible for delivering a range of acute, community and primary care services and specialist services to Greater Manchester and beyond.

**Oldham Care Organisation** is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world’s first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West.

**Detailed job description and main responsibilities**:
**Person specification**:
**Qualifications**:
**Essential criteria**:

- AMSPAR Advanced secretarial diploma including medical terminology
- Word processing qualification to level 3
- ECDL or equivalent
- English GCSE or O level - grade C or above

**Desirable criteria**:

- Customer service qualification
- Shorthand qualification

**Knowledge, skills Training and Experience**:
**Essential criteria**:

- Experience in full range of office management and secretarial procedures
- Experienced medical audio typer
- Effective communication skills
- Team working skills
- Organisation skills
- Ability to deal with conflicting demands / confrontational customers

**Desirable criteria**:

- Knowledge of data protection
- Knowledge of information governance
- We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potentia

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