Pa

2 months ago

Harrow, United Kingdom MMP Consultancy Limited Full time

MMP Consultancy are working with a fantastic public-sector organisation to recruit a PA to the ICS Management Team on a temporary basis based in Harrow within the NHS.

**Responsibilities**:

- Ensure the smooth operation of the assigned ICS Management Team working commitments by providing a highly effective liaison service within the division, other Trust departments and with a wide range of external bodies and individuals.
- Responsible for the smooth running of the ICS administrative service, handling general office management and facilities issues and for the development and maintenance of efficient and effective systems and processes.
- Provide a high quality comprehensive administrative and secretarial service to the ICS Management Team by taking minutes of meetings and scheduling meetings.
- Assist the ICS Management Team in the provision of a high quality and professional service.
- Preparing ICS data & activity reports as required
- Deal proactively with telephone calls and using judgment to determine priority and importance of the issue, including sensitive, confidential and patient related matters, and refer on as appropriate.
- Manage and plan meetings, events and conferences, finding and booking venues, producing confirmation of such meetings and events as a matter of course. This will involve planning venues around a schedule of proposed meetings and events, ensuring adequateaccommodation and resources, including refreshments and equipment, are ready and available.
- Liaise with external organisations and agencies as necessary to ensure DOD and DMD diary and preparation requirements are clear and any conflicts are managed.
- Attend formal meetings to take and transcribe minutes, preparing and promptly issuing agendas and minutes, action trackers and undertaking any follow up actions delegated as a result of meetings. Progress the completion of actions prior to the next meetingto agreed, efficient and effective standards.
- Manage incoming and outgoing electronic and paper correspondence, acknowledging letters and drafting replies on behalf of the division in an effective, efficient and timely manner, using initiative, discretion and sensitivity, upholding confidentiality asnecessary.
- Educated to degree level or evidence of equivalent level of ability, e.g. considerable experience of working within NHS environment with knowledge of a full range of administrative and organisational procedures.
- Advanced typing and/or secretarial course
- Diploma or secretarial qualification or equivalent Business Administration Qualification.
- An experience professional Secretary/PA at a senior experience in a large complex organisation.
- Experience of liaising with senior staff effectively at all levels of a complex organisation.
- Experience and understanding of dealing with confidential and sensitive matters, both patient and staff related

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