Project Support Administrator

6 months ago

Stevenage, United Kingdom Airbus Full time

**Project Support Administrator - 1 year fixed term contract**

**LOCATION**: Stevenage, Hertfordshire

**TRAVEL**:Occasional UK and international travel

**WHAT'S IN IT FOR YOU**
- **Financial Reward**:Competitive salary, annual profit share, pension enhancements up to 8%, car leasing scheme, free onsite parking, share options, season ticket loan, tax-free technology scheme, discounted shopping and much more
- **Work / Life Balance**:37 hour week, flexible working around core hours and Friday afternoons off, hybrid working, up to 2 additional days per month as TOIL, option to buy/sell holiday
- **Personal Development**:Personalised development plan, Airbus Leadership University and unlimited access to 10,000+ E-learning courses, internal mobility including international opportunities
- **Health & Wellbeing**:Wellbeing benefits (including 24/7 online GP and mental health support), Employee Assistance Programme, cycle-to-work scheme, discounted family health, dental insurance and eye tests, lunchtime yoga / meditation
- **Family and Caregiving**:Enhanced pay for maternity, paternity, adoption and shared parental leave and caregiving

Our world is changing. And so are we. From our commitment to zero-carbon flight ( #ZEROe ) to cleaning up space, sustainability is at the heart of our purpose. So what's your next change?

Working in the heart of our project office team at Stevenage you will have the opportunity to play a huge part in all of the exciting things we do

**HOW YOU WILL CONTRIBUTE TO THE TEAM**
- Working alongside Project Managers and Project Teams to provide comprehensive administrative support; to include diary management, co-ordination of transnational weekly meetings, high levels of overseas business travel & accommodation in accordance with travel and expenses policy.
- Participate in compilation of documentations, requiring good proficiency in Microsoft Office and Google Suite tools incl. Word/Docs, Excel/Sheets, PowerPoint/Slides, Visio and Outlook/Gmail.
- Develop and maintain project directories, including Airbus team, Customer team and subcontractors as selected.
- Maintain an effective electronic filing system using Company Data Management tools.
- Circulate in a timely manner minutes of meetings, filling, archiving, both in electronic and paper format, ensuring the action item database up to date.
- Organise meetings and visits (including greeting visitors, arranging rooms, refreshments, equipment, liaising with meeting host and venue staff to ensure meetings run smoothly) including international conferences in support of programme and mission.
- Handling telephone calls / queries from both internal / external colleagues and customers.

**ABOUT YOU**
- Demonstrated experience in a previous administrative support role would be highly advantageous however we are open to providing full support and training to individuals with the strong natural attributes and a good standard of secondary education.
- Proficient in the use of MS Office (Outlook, Word, Excel, PowerPoint), and Adobe Acrobat.
- User of web based technologies.
- English language skills at negotiation level. French or German language would be an advantage but not essential.

**HOW WE CAN SUPPORT YOU**

Many of our staff work flexibly in many different ways, including part-time. Please talk to us at interview about the flexibility you need and we’ll always do our best to accommodate your request.

Please let us know if you need us to make any reasonable adjustments for the selection process - you can share this with your Talent Acquisition Partner if you are invited to interview. Examples may include (but not exclusive to) accessible facilities; auxiliary aids; room layout, etc. Any information disclosed will be treated in the strictest confidence.

LI-LB1

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

**Company**:
AIRBUS Defence and Space Limited

**Employment Type**:
Fixed term**Experience Level**:
Entry Level

**Job Family**:
Administration / Documentation

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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