Health Roster Facilitator

2 months ago


Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

South Warwickshire University NHS Foundation trust are recruiting for a Band 6 Health Roster Facilitator working 37.5 hours per week.

The role will be to support the effective implementation and ongoing usage of the HealthRoster system and its associated elements: HealthRoster, SafeCare, Employee on Line, Roster Perform, Loop and E-expenses across the trust.

Working to support managers in maintaining safe staffing levels that meet the service needs and budgets, responsible for monitoring and maintaining KPI’s in line with trust requirements, and engage and train staff in understanding and improving these where needed. Providing system support to all staff. Providing system training where needed, production of reports and project updates. Assisting in the roll out of rostering suite of systems to units across the trust, producing analytical reports and system guides.

Reporting to the Deputy Director of Nursing, this role will be responsible for the effective implementation and ongoing usage of the Health Roster system and its associated elements: E-Rostering, Safecare, Roster Perform, Employee on Line and E-Expenses across the Trust.

In supporting the effective use of E-Rostering and by using agreed E-Rostering parameters, the post holder will be responsible for ensuring that managers and administrators are fully trained to be able to create and maintain staff rosters and to use other elements of the system effectively and that these are accurately reflected in the Healthroster set-up.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Key Result Areas

Work to support managers in maintaining safe staffing levels that meet service requirements by ensuring managers understand demand templates vs budget.

Will undertake regular roster reviews with Heads of Nursing, Matrons and Ward, Finance, General and HR Managers to ensure KPI reports remain current and meaningful.

be responsible for maintaining and monitoring Roster Perform KPIs in line with Trust requirements and to engage users in understanding and improving them where needed and to assist with production of reports including project updates, board and unify reports as directed.

work closely with team managers to improve the efficient and equitable use of staff through E-Rostering and staff bank/agency usage.

be responsible for reporting any deviations from the roll out plan to the Deputy Director of Nursing & E-Rostering Project Board and appraising them of any significant issues that may arise.

Be responsible for training managers and administrators to use the E-Rostering function ensuring that they are sufficiently trained to run complex duty rosters on the system.

Be responsible for working with unit managers using E-Rosters to regularly review system rules and personalised working patterns to ensure that they continue to be relevant. Working with managers to find solutions when new complexities appear in their rosters.

Provide on-going support to end-users including updates, further training and advice when needed.

Assist in the collation of information for reports as required, including the monthly system generated KPI reports from Roster Perform and to support unit managers with further analysis and understanding when necessary.

Attend and participate at regional and national Allocate User Group meetings to maintain competences understand new system elements and share best practice.

Create and maintain quick reference user guides and publish on E-Rostering web page.

Responsible for leading on E-Rostering and Staff Bank system changes and upgrades working closely with IT Services, Employment services and ESR Leads to review requirements, plan for the change and prepare necessary communication messages.

To meet monthly with the Strategic User Group to share and discuss any issues arising and actions needed.

To provide support/cover for the Staff Bank Team during Lead’s absence.

To provide expert system advice and ad hoc training to support the transition of E-Expenses, payroll and personnel elements to business as us


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