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Finance and Billing Assistant

3 months ago

Sheffield, United Kingdom Sue Ross Legal Full time

Location: Sheffield

**Salary**: DOE

Reference: 1004658

**Description**:
Sue Ross Legal is recruiting on behalf of a niche firm of Solicitors with offices across South Yorkshire and Lincolnshire. Our client is looking for a Finance and Billing Assistant to join their friendly team based in Sheffield city centre.

Duties will include;
- Administering the disbursement process including:

- Managing an effective system of collating invoices and fee notes
- Processing disbursements to the purchase ledger
- Processing the relevant claims from the Legal Aid Agency
- Addressing any enquiries from fee earners or support staff
- Assisting the finance team with arranging timely and accurate payment to providers
- Monthly credit control analysis
- Processing the monthly billing cycle for Local Authority work including:

- Raising bills on the case management system
- Working accurately to the specific billing process for each local authority
- Reconciling disbursement invoices to the remittance on the purchase ledger
- Processing monthly interim bills, Public Law Outline bills and payments on account
- Administering completed files for billing promptly and accurately, including:

- Chasing completion of the pre-billing checklist tasks
- Sourcing any missing documents or information
- Updating internal systems to confirm readiness for billing
- Processing of staff expense claims, ensuring matter ledgers are updated before sending for payment.
- General administrative assistance, including filing, copying, scanning documents where required.
- Compliance with the firm’s policies and procedures e.g. Health & Safety, Data Protection
- Ensuring that all work carried out meets or exceeds the requirements of the LAA’s Standard Contract, the SRA Code of Conduct, SRA Accounts Rules and meets Quality Mark standards
- Recording all work carried out accurately and appropriately on the firm’s computerised time recording, Case Management System, Compliance Caddy and HR system.
- Participating in the Reception rota and general office admin activities when required.

To be considered for this role, you must have finance experience gained within a law firm, and ideally have experience using legal case management systems.

For more information about the above vacancy or for a confidential chat about our other vacancies throughout Yorkshire, Derbyshire, Nottinghamshire, Lincolnshire, the North West and the North East, please send your details to us and one of our dedicated legal consultants will contact you.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.