Business Administrative Support
3 weeks ago
Job Title:Business Administrative Support
Location:Belfast
**Salary**:£19,500 -20k (doe) Mon-Fri 9am-5pm 0ffice based role
The Role
- Receive, direct and relay telephone messages to the appropriate members of staff.
- Always promote a professional image of the Company and be knowledgeable about the services the Company provides.
- Providing an administration service to the management team.
- Ensuring outgoing mail is appropriately franked and assisting staff with special or registered delivery post.
- To ensure the accurate and timely distribution of Clients payroll reports on the instructions of Payroll Administrators.
- Preparation of Payroll files completed on Microsoft Excel in an accurate and timely manner.
- To ensure the accurate and timely upload of Client's payslips, P60s and P11Ds to the payslip portals.
- To ensure the accurate and timely distribution of Clients salary advice slips on the instructions of Payroll Administrators.
- Coordinate the repair and maintenance of office equipment.
- Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Update appointment calendars and schedule meetings/appointments.
- Perform other clerical duties such as filing, photocopying, etc.
- Maintaining an up-to-date record of contact points for clients and staff.
- To undertake and complete training and personal development programmes/courses deemed necessary for the post.
- To carry out any other work allocated /designated by the management team within given deadlines.
- Maintain an adequate inventory of office supplies and other office consumables (such as paper and toner) as well as tea, coffee milk etc
- Proficient with Microsoft Office Suite.
- Basic Payroll Knowledge
- Time management skills
- Good communication skills both written and verbal.
- Ability to organise, multitask, prioritise and work under pressure.
- Ability to work as part of a team.
- Ability to deliver clear and accurate information.
- Excellent telephone manner.
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