HR Assistant

1 month ago

Cambridge, United Kingdom Medical Research Council Full time

**Open Date**
- 16/02/2024, 14:00

**Close Date**
- 04/03/2024, 23:55
- Research Institute 1- MRC Laboratory of Molecular Biology-
- Research Institute / Unit Information 1The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.

There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.

The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.- Band 1- MRC - 6- Location 1- Cambridge- Salary 1- £23,328 - £24,485 per annum (pro rata for part-time)- Contract Type 1- Permanent- Job Type 1- Administration & Management- Full Time / Part Time 1- Full or Part Time options- Job Description 1**Overall purpose**:
To provide professional and proactive recruitment focused administrative support to the Human Resources (HR) Department at the Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.

**Main Duties/Key Responsibilities**:
**Recruitment**:
To support HR Advisors in the management of recruitment campaigns you will:

- Provide administrative support for the end-to-end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation and suggest improvements where necessary.
- Provide a supportive role to the HR Advisors, they will oversee and be responsible for the recruitment service so will require your expertise and assistance in ensuring the service is efficient and effective.
- Support the HR Advisors where possible in the management of immigration cases. You will need to be willing to learn the process and provide any support which may be required.
- Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis.
- To provide recruitment reports to HR Advisors as requested.

**General administrative tasks**:

- To act as a first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible.
- To jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate.
- To provide cover and support to the HR Admin Assistant during busy periods and absences.

**Additional Information**:
For this role we are open to discussing the possibility of part-time hours, hybrid working, flexible start and finish times, or compressed hours. Please talk to us at interview about the flexibility you need.

**Working Relationships**:
You will be line managed by one of the HR Advisors, with all Advisors providing support and guidance. You will work alongside the HR Admin Assistant.

Daily communication will be required with HR Advisors and the wider team.

Regular communication will be required with LMB staff, including administrators and with UK Shared Business Service (UK SBS).
- Person Specification 1**Education / qualifications / training required**:

- Essential:_ Educated to A Level standard or equivalent experience.
- Desirable:_ Level 2 Business & Administration qualification or equivalent.

**Previous work experience required**:

- Essential:_
- Experience of working in a busy office environment.
- Experience of working as part of a team.
- Experience of prioritising own workload.
- Desirable:_
- Experience of working in an HR environment and providing HR administration.
- Experience of administering a recruitment process.

**Knowledge and experience**:
**Creativity and initiative**:

- Essential:_
- Ability to act on own initiative, but also to know when to seek advice.
- Ability to think creatively and interpret instructions.

**Independent working**:

- Essential:_
- Intuitive with the ability to manage challenging s

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