Legal Administrative Assistant

3 weeks ago

London, United Kingdom Owen Reed Full time

Owen Reed is looking to recruit a Team Administrator - Private, RIT (Residential, Immigration and Tax & Wealth Planning) to join a top law firm in London.

**Duties and Responsibilities**
- Managing the billing process in conjunction with the Accounts team and members of the Brands Team.
- Liaising with each of the Partners / Associates to ensure all invoices are produced accurately and on time in accordance with the billing timetable.
- Managing disbursements and liaising with clients and external providers to ensure timely processing of payments.
- Liaising with the PAs to ensure invoices are distributed to clients in a timely manner.
Ensuring all invoices are coded, distributed and filed correctly.
- Dealing with internal queries and working in conjunction with the relevant individuals in the firm to ensure issues are dealt with promptly.
- Working in conjunction with the PAs to manage external client queries and ensuring that these are dealt with professionally and efficiently.
- Filing of all billing-related documentation in accordance with the firm's internal process.
- Dealing with any ad-hoc requests received from the Brands Team or Accounts Department.
Liaising directly with the fee earners to understand the individual needs of clients and any impact this may have on the billing process.
- Ensuring that knowledge of the firm's internal systems and processes that relate to billing is kept up-to-date and applied accordingly.
- Providing ad-hoc support to the Partners and fee earners on other matter management-related tasks as and when required.
- Providing ad-hoc support to the PAs/ providing basic cover as and when required including assisting with matter opening processes.

**Skills/Experience**
- Five GCSE (including Maths and English) at level C or above.
- Excellent IT skills, including Microsoft Word and Excel.
- Comfortable working with different systems.
- Personable and confident, able to build relationships with partners/ key stakeholders and communicate effectively with people at all levels
- Excellent attention to detail
- Excellent organisational skills
- A flexible approach and can-do willing attitude, able to be resilient and calm under pressure.
- Ability to work independently and as part of a team
- Proactive and takes the initiative, able to effectively manage own workload.

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