Accounts Payable Finance Assistant

4 weeks ago

Liverpool, United Kingdom The Riverside Group Full time

**Accounts Payable Assistant**
**Permanent**
**Full time 35 hours**
**Monday - Friday**
**Based in Liverpool, Hybrid Role**
**Salary £21,304 - £23,545**

Want to make a real difference to the lives of people? For over 90 years, The Riverside Group has been providing affordable housing across the UK to people as well as care for the elderly and support for those who face homelessness.

**The difference you’ll make**

You will carry out financial and administrative duties to support Finance Processing, processing invoices and making payments to contractors and suppliers for goods and services, utilising relevant purchase to pay system and other IT systems.

**So, who are you?**

You will have experience of making customer payments within an accounts payable department. Be proficient in the use of MS Excel, with basic knowledge of financial controls. Customer focused with excellent communication skills, both verbal and written, showing the ability to meet the needs of a varied customer base.

**Enjoy the rewards**
Working with us, you’ll enjoy competitive pay, 28 days holidays plus bank holidays, a wide range of benefits, flexible working and the chance to learn valuable new skills. We empower our people to do great work by investing in learning, personal development and technology.
If you’re the kind of person that wants to do a really great job and make a difference to our customers, we think you’ll love it here. Sound like a challenge you’d like to take on? Then get in touch and let’s talk about how you can help us transform lives and revitalise neighbourhoods.
We encourage applicants from all sections of the community so that we can truly reflect the neighbourhoods in which we work.

**Role Profile**

Carry out financial and administrative duties to support Finance Processing, processing invoices and making payments to contractors and suppliers for goods and services, utilising relevant purchase to pay system and other IT systems.

**Role requires you to**:

- Carry out the full range of administrative and financial activity required to ensure effective processing of invoices and timely payments to contractors and suppliers. Utilising Kontrolla and One Market place and OPEN processing, resolving issues and queries in line with agreed policies and procedures.
- Provide clear, supportive and accurate advice to suppliers and colleagues on Accounts Payable policies and procedures and coaching on IT system navigation, to ensure an understanding of the service and process to follow for prompt payment of invoices.
- Maintain and review system records to ensure accurate data is held and purchase order and invoice issues are investigated and resolved in line with agreed procedures and service level agreements, escalating as appropriate.
- Reconcile supplier statements with internal system records, identifying and resolving discrepancies where possible or escalating as appropriate.
- Develop effective relationships with internal stakeholders (contract owners / PO administrators / procurement team) to ensure effective processing of invoices and timely payments are progressed, escalating for line management intervention as required.
- Responsible for specific suppliers, to manage accounts proactively and efficiently, building solid working relationships to ensure invoices are produced accurately and efficiently, arranging and engaging in Supplier visits.
- Ensure adherence to financial controls and internal business processes to effectively support Customer Services.
- Contribute to the continuous improvement of processes and procedures.
- Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the service.
- Ensure that all data protection requirements are met in accordance with the Group’s policy, procedures and statutory requirements.
- Ensure that health and safety requirements are met in accordance with the Group’s policy, procedures and statutory requirements.

**Person Specification**

**Knowledge, Skills and Experience**

**Essential**
- Experience of making customer payments within an accounts payable department
- Proficient in the use of MS Excel.
- Basic knowledge of financial controls.
- Customer focused with excellent communication skills, both verbal and written, showing the ability to meet the needs of a varied customer base.
- Results focused with the ability to take ownership of tasks.
- Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.
- Excellent team player who can work flexibly to meet business requirements.

**Desirable**
- Experience of working in a housing environment

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