Finance Assistant

2 months ago

Liverpool, United Kingdom Liverpool Heart & Chest Hospital NHS Foundation Trust Full time

Working within a small team, the Finance Assistant will assist the day-to-day Financial Management functions and undertake a range of tasks whist studying for the AAT level 3 Apprenticeship qualification.

The role is a 22 month contract to achieve the level 3 qualification with the potential for a further 18 month contract to study for a Level 4 AAT technician qualification.

The role includes spending time in the Financial Management, Financial Services & Income & Costing teams.

Assisting in the updating and maintenance of financial records.

Providing reports and information to support the financial accounting service.

Support the development of payables to align to the Trusts Service Lines.

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

PRINCIPAL ACCOUNTABILITIES

ACCOUNTS PAYABLE

Ensuring all invoices are correctly posted in a timely basis to the General Ledger via Oracle.

Manage all aspects of creditor payments for suppliers, including purchase order details agree with the invoice in respect of description and quantities received, invoice address is correct, prices on the invoices concur with the order, invoice calculations are correct, correct coding of purchase orders, matching invoices to orders, ensuring invoices are appropriately authorised by the relevant budget holder, and releasing the invoice for payment.

Reviewing systems and processes for effectiveness and where necessary training users within the Trust.

Liaise with NHS Shared Business Services (NHS SBS) on a daily basis for invoice and payment queries.

Assist with the quarterly agreement of balances exercise for payables.

FINANCIAL ACCOUNTING

To support the Financial Accounting team where demands of the service required.

Calculate and prepare month end adjustments for processing in ledgers in line with month end deadlines.

Analyse complex financial information through interrogation of the general ledger and other ledgers, downloading such information into spreadsheets to assist with reconciliation.

TREASURY

To update the daily cashbook of the trust, ensuring it reconciles to the bank.

To process manual payments

Analyse financial payments & receipts.to identify errors & discrepancies and investigate findings.

Communicate with other departments both clinical and non-clinical, asking the appropriate questions to facilitate the accurate recording of banking transactions.

Management Accounts

Assist to maintain spreadsheet of all budget virements actioned during the financial year

Reconcile payroll data to the relevant budget

Correct payroll coding and input to the financial systems

Assist with monthly accrual and prepayment journals and supporting working papers

Use financial systems to identify all transactions against the accounts

Process by journal any corrections between accounts having gained appropriate authorisation

Run daily reports during month to update reports

Income

To ensure that all activity is billed monthly to the relevant Commissioners, including Private Patients.

To ensure that all queries on Private Patients and NCA billing are dealt with correctly and on a timely basis.

Maintain a good relationship with the Private Patients Manager and team to ensure prompt collection of the relevant information to ensure accurate and timeline invoicing for private patients

OTHER

Assist in the audit of procedures and systems used within the team, proposing and implementing changes to improve efficiency and quality

Check own work for accuracy and ensure any necessary adjustments are entered into the relevant financial system.

Any other duties appropriate to the post as required by the Financial Accountant including provision of cover for other posts within the Finance team if required.

PROFESSIONAL

Contribute to the production and regular updating of written policies and procedures for all aspects of work undertaken on a regular basis by the Financial Accounts function.

Ensure that data is held in compliance with the Trust’s Information Governance Framework.

Manage own workload and time, organising and prioritising work in order of urgency and relevance. The role requires long periods of concentration which ca

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