Document Controller

7 months ago

Ware, United Kingdom John Wood Group Full time

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Wood is recruiting for a Document Controller to join its Process & Energy team, focusing on collection, distribution, retention and archiving of documents through Electronic Document Management Systems (EDMS), management of site facility drawings and information requests, and work processes on large scale EPCm projects the Life Sciences industry.

This is a permanent staff role based at a client site in Ware, Hertfordshire.

**Join a culture of innovation **, pushing the boundaries of what is possible to seek the best solutions for our clients.

**The Role**

In your dual role as Document Controller, you will split your time evenly between Capital Projects Engineering and the client drawing office. For Capital Projects, you'll manage all technical engineering, supplier & third-party documentation, ensuring compliance with document management procedures. For the client drawing office, you'll handle information requests, coordinate updates to site facility drawings, manage supplier documentation, facilitate data transfer to digital systems, and oversee hard copy archiving.

**What we can offer**
- **Meaningful and interesting projects **delivered to leaders of industry across emerging energy sectors
- **Flexible working arrangements **that balance client, team, and individual needs where relevant
- **Commitment to Diversity and Inclusion **; we are an organisation actively committed to diversity and inclusion across our business
- **Competitive salary **with regular salary reviews to ensure we are rewarding at the right level in line with the market
- **Flexible benefits package **; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4 x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- **Commitment to continued professional development; **development plans that are tailored to your individual needs and interests
- **Global connections**: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Capital Projects Document Control
- **Manage EDMS Access**: Create user accounts within EDMS, assist users with access & maintain lists to be current
- **Subject Matter Expert**: Assist client, Wood & suppliers with respect to any EDMS queries, queries on document control procedures and provide regular training
- **Quality checks**: Check documentation to ensure that formats comply with company and client requirements prior to issuing / storing in line with agreed procedures
- **Upload Documents**: Ensure all project documentation is imported into the EDMS, filed and maintained in a good order to comply with QA requirements
- **Workflows**: Register and transmit internal, supplier, third-party and client documentation for the project
- **Client Reviews**: Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
- **Archiving**: Manage the archiving of project records in both hard copy and electronic formats, ensuring proper identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records
- **Hard Copies**:Scanning, printing and copying of project documentation where required
- **Procedures**:Ensure document management procedures satisfy project, client and regulatory requirements
- **Expedite**:Monitor progress of in-house and Client reviews of technical data and provide communication / expediting as required
- **Reports**:Run document control reports (if available and required), produce exception reports, comment overdue reports and any other reports for Project Management review (as available and required)
- **Packs & Handover**:Contribute to compilation of construction work packs, final project dossiers, as-built portfolios, and archiving

Drawing Office Document Control:

- **Manage Requests List**: Oversee and prioritise incoming requests for facility drawing updates and information
- **Coordinate Drawing Updates**: Ensure accurate and timely updates to site facility drawings based on new project scopes, maintenance activities, and stakeholder input
- **Information Handling**: Respond to information requests from various stakeholders, providing accurate and timely data
- **Documentation Storage**: Manage the storage of supplier documentation, ensuring it is easily accessible and properly archived
- **Data Transfer**: Facilitate the transfer of facility drawing data to digital systems, ensuring accuracy and completeness
- **Hard Copy Archiving**: Oversee the archiving of hard copy documents, maintaining an organised and retrievable system
- **Collaboration**: Work closely with engineering, maintenance,

  • Project Controller

    7 months ago

    Ware, United Kingdom John Wood Group Full time

    As a Project Controller you will assist in the provision of basic cost, planning, scheduling and risk assessment support to Wood assignments / project teams and clients, typically on smaller projects without dedicated project control discipline teams. Under close supervision and with support and guidance, runs a limited range of project controls systems and...

  • Compliance Specialist

    4 weeks ago

    Ware, United Kingdom SRG Full time

    Job Title: Compliance Specialist - Synergy Location: Ware, UK Salary: Competitive contract: Permanent Synergy are currently working with a world-leading pharmaceutical organisation located in Ware with a vacancy for a Compliance Specialist. Synergy, part of SRG, offer a range of scientific solutions to different Clients in the Life Sciences sector....

  • Compliance Specialist

    2 months ago

    Ware, United Kingdom CV-Library Full time

    Job Title: Compliance Specialist - Synergy Location: Ware, UK Salary: Competitive contract: Permanent Synergy are currently working with a world-leading pharmaceutical organisation located in Ware with a vacancy for a Compliance Specialist. Synergy, part of SRG, offer a range of scientific solutions to different Clients in the Life Sciences sector....

  • Engineering Team Lead

    6 days ago

    Ware, Hertfordshire, United Kingdom SRG Full time

    About This PositionThis exciting role presents an opportunity to join a forward-thinking company in the Pharmaceutical industry and take your career as a Project Engineer to the next level.Responsibilities:Project Execution: Collaborate with the project team to ensure timely and efficient project delivery.Document Control: Develop and maintain comprehensive...

  • Training Specialist

    7 months ago

    Ware, United Kingdom Thermo Fisher Scientific Full time

    **Training Specialist (Client Dedicated ) - Stevenage or Ware, UK** At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to...

  • Marketing Manager

    10 hours ago

    Ware, United Kingdom Reed Marketing & Creative Full time

    I am recruiting for a fantastic and reputable company based in Ware looking for a commercially minded and experienced Marketing Manager, this will be on a Hybrid working pattern and comes with plenty of benefits **Responsibilities**: - Work with the executive to develop marketing plans based on the strategy. - Oversee and identify revenue opportunities. -...

  • Care Worker

    7 months ago

    Ware, United Kingdom ANGLIA CARE GROUP Full time

    Please look at requirement before applying **SPONSORSHIP AVAILABLE(UK APPLICANTS ONLY ) drivers only** Anglia Care Group is currently seeking motivated and compassionate care and support staff to join our team we supply staffing. We are a well-established care agency provider with a reputation for delivering high-quality services to vulnerable adults in...

  • Pharmaceutical Project Specialist

    6 days ago

    Ware, Hertfordshire, United Kingdom SRG Full time

    About the RoleThis position offers the opportunity to work with a reputable company in the Pharmaceutical industry, delivering high-profile projects and developing your career as a Project Engineer.Key Responsibilities:Project Coordination: Work closely with the project manager to ensure smooth project delivery and document control.Technical Expertise: Apply...

  • Warehouse Operative

    7 months ago

    Ware, United Kingdom Gi Group Full time

    **Full Time**: **Temporary**: From £15.61 to £19.89 per hour - Rotating Days and Nights - Ware Area - Our Client is looking for experienced warehouse operatives to work within a renowned global Pharmaceutical company - Your duties will include: - Booking delivery's in to warehouse, - Creating and packing in to boxes and pallets; - Sample goods, recording...

  • Care Coordinator

    6 months ago

    Ware, United Kingdom Caremark East Hertfordshire & Broxbourne Full time

    **Reports to** Care Manager **Summary of role** Responsible for implementing field based quality control systems and providing support to all Care & Support Workers within a defined area. **Principal responsibilities** - Answering all incoming telephone enquiries. - Ensuring all information is kept up to date on Care & Support Workers. - Processing new...

  • Capital Projects Engineering Lead

    5 days ago

    Ware, Hertfordshire, United Kingdom GSK Full time

    About the Role:As a Capital Projects Engineering Lead at GSK, you will play a critical role in delivering capital projects from inception to handover. With a strong focus on cost, schedule, and risk management, you will oversee the entire project lifecycle, ensuring seamless execution and compliance with relevant EHS and Quality procedures.We are looking for...

  • Site Delivery Specialist

    2 weeks ago

    Ware, Hertfordshire, United Kingdom GlaxoSmithKline Full time

    Job SummaryWe are seeking a skilled Site Delivery Specialist to join our team at GlaxoSmithKline. The successful candidate will be responsible for delivering capital projects from inception to handover, ensuring compliance with relevant EHS and Quality procedures.About the Role:Manage projects throughout their lifecycle, focusing on cost, schedule, and risk...

  • Logistics & Warehouse Administrator

    7 months ago

    Ware, United Kingdom STORMX RECRUITMENT LIMITED Full time

    We're excited to be working once again with this trusted partner client in Ware, who are actively seeking a proactive, meticulous administrator for this newly created role in their organisation. A fast paced and unique business, the business offers an informal but challenging culture and environment, where staff are supported to develop, but also given the...

  • Project Administrator/Coordinator

    6 months ago

    Ware, United Kingdom Wood Full time

    Wood Process and Energy is recruiting for a Project Administrator/Coordinator to support the project engineering team in the coordination, interfacing and delivery of projects. This role will be based in clients office at Ware Hertfordshire.  Provides the interface and maintains a confident relationship with other contributors to the project ...

  • Shift Mechanical maintenance engineer

    4 weeks ago

    Ware, United Kingdom Randstad Construction and Property Full time

    Job Title: Shift Mechanical Maintenance Engineer Location: Ware, Hertfordshire Contract: Pharmaceutical site Salary: Up to £38,000 to 45,000pa Are you an experienced mechanical maintenance engineer within the facilities sector? Seeking a new challenge within 2024. My client is an established FM company looking for a qualified and experienced...

  • Goods Receiver

    7 months ago

    Ware, United Kingdom Marriott International, Inc Full time

    **Job Number** 24069927 **Job Category** Food and Beverage & Culinary **Location** Hanbury Manor Marriott Hotel & Country Club, Ware, Hertfordshire, HERTFORDSHIRE, United Kingdom VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management With its fragrant walled gardens, stately Jacobean country house...

  • Goods Receiver

    6 months ago

    Ware, United Kingdom Marriott International, Inc Full time

    **Job Number** 24024003 **Job Category** Procurement, Purchasing, and Quality Assurance **Location** Hanbury Manor Marriott Hotel & Country Club, Ware, Hertfordshire, HERTFORDSHIRE, United Kingdom VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** With its fragrant walled gardens, stately...

  • Goods Receiver

    7 months ago

    Ware, United Kingdom Hanbury Manor Full time

    With its fragrant walled gardens, stately Jacobean country house & 200 acres of Hertfordshire parkland, the historic **Hanbury Manor Marriott Hotel & Country Club** makes a lasting impression. **Marriott International the world’s largest hotel company** with more than 500 global locations and 600,000 associates worldwide is redefining the art of hosting so...

  • Shift Mechanical maintenance engineer

    1 month ago

    Ware, United Kingdom CV-Library Full time

    Job Title: Shift Mechanical Maintenance Engineer Location: Ware, Hertfordshire Contract: Pharmaceutical site Salary: Up to £38,000 to 45,000pa Are you an experienced mechanical maintenance engineer within the facilities sector? Seeking a new challenge within 2024. My client is an established FM company looking for a qualified and experienced...

  • Shift Mechanical maintenance engineer

    4 weeks ago

    Ware, United Kingdom Randstad Full time

    Job Title: Shift Mechanical Maintenance Engineer Location: Ware, Hertfordshire Contract: Pharmaceutical siteSalary: Up to £38,000 to 45,000pa Are you an experienced mechanical maintenance engineer within the facilities sector? Seeking a new challenge within 2024. My client is an established FM company looking for a qualified and experienced Mechanical...