Retention and Archiving Coordinator

4 months ago

Oxford, United Kingdom Oxfam GB Full time

**Oxfam is a global movement of people working together to end the injustice of poverty.**

Do you have excellent verbal and written communication skills and change management skills?

Do you have broad understanding of Oxfam’s programme operations environment and related challenges?

We are looking for a Retention and Archiving Coordinator at a pivotal time of transition and change for the organisation.

**What you’ll be doing**:
In this role, you will manage a project to define, implement and roll out a retention and archiving policy, procedures and tools for country offices where Oxfam GB is executing affiliate; ensuring proper ownership and consultation within Oxfam GB teams. Ensure that these practices are consistent with the development of the Transforming Business Support (TBS) Unit.

**You'll have**:

- Matrix working: Demonstrable ability to achieve successful outcomes in collaboration with a diverse group of people that is not structured by formal hierarchy.
- Excellent verbal and written communication skills and change management skills.
- Broad understanding of Oxfam’s programme operations environment and related challenges
- Experience in setting up an archiving system mechanism in a development sector and good understanding of the international charity organisations ways of working at field level, including donor relationships and requirements
- Capacity to project manage the definition and implementation of processes (flowcharts, RACIs, approvals, feedback documentation and tacking, etc).
- Eventual travel according to project needs to train or review current practices

**Please note this is 12 months fixed term opportunity.**

**Flexfam**:
***

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.

We have a wide range of internal Learning & Development courses on offer, with on-the job learning opportunities, mentoring, certified coaching, in house courses, and much more. You can read more about all Oxfam has to offer here for UK-based, local, and International staff.

**Our values and commitment to safeguarding**:
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment by complying with our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of our organisation.

**How to apply**:
**About Us**

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of an international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

**A thriving diverse Oxfam**:
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

- We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
- We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
- We want and need everyone, and that means we need you.

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