Executive Assistant

2 months ago

London, United Kingdom Love Success Plc Full time

**Executive Assistant ( Investments) to £65,000**:

- Job Reference: JH/ EA
- Date Posted: 26 April 2023
- Recruiter: Love Success plc
- Location: London
- Salary: £58,000 to £65,000
- Bonus/Benefits: hybrid/pension/bonus/income protect/health
- Sector: PA/EA/Secretary
- Job Type: Permanent
- Work Hours: Full Time

Hybrid Working - (ad hoc office working in London 1 day a week )

Our client, a leading global investment Management company with offices around the world, are looking for an astute, proactive, determined and competent EA to support an extremely fast paced global business development team. Primarily supporting two key Directors and providing some wider team support, this role centres around providing global Executive Assistance ( complex travel, diary/ expense management), Client / Investor Relations support and also co-ordinating marketing of investor paperwork. The role is extremely varied, fast paced and needs someone who is forward thinking, can take ownership and who has a meticulous eye for detail.

**About you**

Our client is looking for an Executive Assistant with solid experience who has working knowledge in the Financial Industry, preferably I**nvestment Banking**, **Investment Management** or **Private Equity.**

**The Role**
- Proactively manage complex diaries, anticipating requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts and manage changes at short notice;
- Arranging important meetings and calls across various time zones as required;
- Responsible for travel arrangements (flights, accommodation, cars); checking timetables, liaising with travel agent, creating itineraries; checking visa requirements.
- Expense management and reconciliation.
- Filing of correspondence, client related and all marketing/research material on the shared drives or log in the CRM database.
- Scanning, printing and binding of documents and Marketing Materials.
- Coordinating client meetings and product road shows; proactively ensuring Marketing Materials for client meetings are prepared/updated
- Maintaining and updating marketing/client monitoring forms e.g. Sales Report, Quarterly Marketing Report, client meeting's key actions and next steps are recorded in the CRM system, Salesforce. ( For the MD's clients,)
- Salesforce administration on behalf of MD and the European business development team: client correspondence, campaign updates, proposals and requests
- Using PowerPoint, responsible for the production of Marketing Materials for the MD's client meetings; this includes: working with the MD, and product teams ( and compliance) to create/edit slides and making suggestions on how slides could be enhanced graphically;
If you are looking for a progressive, collaborative and diverse company who really look after their employees and provide a wide range of rewards, benefits, incentives and programmes to aid the personal and physically well being of its employees - then send us your CV.

Salary will be based on experience.

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