Administration Assistant

5 days ago

Sittingbourne, United Kingdom R & G Marine & Industrial Services Ltd Full time

Do you fancy pursuing a new career in 2024. We are a small family run engineering company based in Sittingbourne, Kent. Specialising in lifting equipment, Wire Ropes and all associated equipment. We have a vacancy to join our friendly team as an administration assistant in our Sittingbourne office, Duties would involve preparing documents on computer for purchasing, sales, equipment certification/inspection reports, and various other documents. Plus answering the telephone and dealing with customers and suppliers face to face. Therefore a good knowledge of various computer software, and a good polite clear telephone manner is essential, together with a confident ability to deal with visitors in person. The position would on occasions also involve checking in goods inwards in the workshop area to ensure compliance to purchase orders.

Applicants must be self confident in their ability to carry out all the above duties, have an outgoing, and friendly manner, and work using their own initiative and supply full details of any experience they have obtained, together with any education, and employment references, and any licences or training certificates held, ie. driving, forklift etc.

In the first instance please send full CV together with details of any training certificates/licenses and any relevant work experience. And references. Please ensure a contact number is included. We will invite suitable applicants for an interview.
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to enquiries
- Organize and schedule appointments and meetings
- Maintain contact lists and manage correspondence
- Prepare and edit documents, reports, and presentations
- Perform data entry and maintain databases
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies and research new deals and suppliers
- Provide general support to visitors

**Experience**:

- Proven experience as an administrative assistant or relevant role preferred
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Word, Excel, Outlook)
- Familiarity with Google Suite (Docs, Sheets, Slides)
- Experience with sage or other accounting software is a plus
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Ability to multitask and adapt to changing priorities

As an administrative assistant, you will play a crucial role in ensuring the smooth operation of our office. Your organizational skills, attention to detail, and ability to handle multiple tasks will contribute to the overall efficiency of our small team. If you are a proactive individual with excellent communication skills and a strong work ethic, we would love to hear from you. Salary negotiable on experience.

**Job Types**: Full-time, Permanent

**Salary**: £21,674.00-£24,960.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- On-site parking
- Private medical insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- administration assistant: 1 year (preferred)
- administration: 1 year (preferred)

**Language**:

- English (required)

Ability to Commute:

- Sittingbourne (required)

Work Location: In person

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